Roc

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geeta (Querist)
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21 November 2012 hello Friends,
i am an accountant in a proprietorship, which is going to be converted in a Pvt Ltd. company in near future. I want to know about the company & ROC related matter or forms which i have to file online.

Would you please help to gain knowledge on this issue and would please tell me which type of document should be needed.

I will be highly thankful for any valuable reply.

V K Bajaj

V K Bajaj (Expert)
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22 November 2012 The procedure is a lengthy one. Many formalities and paper work is involved.

contact@vkbajaj.co.in

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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22 July 2025 Hey! Here’s a step-by-step guide to help you understand the process of converting a proprietorship into a Private Limited Company and the related ROC (Registrar of Companies) filings:

Conversion of Proprietorship to Private Limited Company — Key Points & ROC Filings
1. Incorporation of a Private Limited Company
Proprietorship cannot be “converted” directly into a company since they are different legal entities.

You need to incorporate a new Private Limited Company by registering with ROC under the Companies Act, 2013.

2. Steps for Incorporation
Obtain Digital Signature Certificate (DSC) for the proposed directors.

Apply for Director Identification Number (DIN) for proposed directors.

Apply for Name Approval by filing SPICe+ (INC-32) or earlier INC-1 form for name reservation.

Prepare and file Incorporation Documents with ROC:

Memorandum of Association (MoA)

Articles of Association (AoA)

Declaration by directors and subscribers

Proof of registered office address

File the incorporation application electronically on the MCA portal.

3. Documents Required
Identity and address proof of directors and subscribers (e.g., PAN card, Aadhaar, Passport)

Registered office proof (rent agreement, utility bill)

No objection certificate from owner of premises (if rented)

Digital signature certificates of directors

Declaration and affidavits by subscribers and directors

4. Post Incorporation Compliances
Obtain Certificate of Incorporation from ROC.

Apply for PAN and TAN of the company.

Open a bank account in the name of the company.

Conduct the first Board Meeting and record necessary resolutions.

5. Other Related Forms
INC-7 (Application for Incorporation under Companies Act)

INC-22 (Notice of Registered Office)

DIR-12 (Particulars of appointment of directors)

SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) — combines name approval and incorporation in one form

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