Guidance Needed: Linking Multiple Form 26QB Payments and Responding to ITD Defaulter Notice

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This discussion concerns a property seller who received an Income Tax Department (ITD) defaulter notice and penalty despite paying most of their TDS liability on time. The user made two separate payments via Form 26QB, with a small balance paid later. They are seeking guidance on how to formally respond to the ITD, specifically how to address the notice, which email to use, and how to link both Form 26QB payments to demonstrate the full liability was met. Advice suggests responding via the Income Tax e-Filing Portal's 'e-Proceedings' or 'Outstanding Demand' sections, not by email, and attaching proof of both payments.

SOMENATH DHAR

SOMENATH DHAR (Querist)

09 September 2026 Hello Members,

I seek your guidance regarding a TDS issue on property sale.

My total TDS liability was INR 9,695.

I paid INR 9,635 on 7th November 2025, which was within the due date.

The remaining balance of INR 60 was paid later on 3rd September 2026 through a fresh Form 26QB.

Despite this, the Income Tax Department (ITD) has issued a defaulter notice and imposed a significant penalty on the amount of INR 9,635, which I had already paid on time.

I need advice on:

How to draft a reply to ITD clarifying that INR 9,635 was paid within the due date? To whom I should address, what is the email id?
How to link both Form 26QBs (acknowledgement numbers) to demonstrate that the full liability of INR 9,695 has been discharged?

Any expert inputs or references to relevant provisions would be greatly appreciated.

Thank you,
Somenath Dhar

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)

10 September 2026 To resolve the notice, do not reply via email; instead, submit your response online through the Income Tax e-Filing Portal under e-Proceedings or Outstanding Demand. Your reply should explicitly detail that INR 9,635 was paid on time (Nov 7, 2025) and the remaining INR 60 was cleared via a second Form 26QB (Sept 3, 2026), attaching both acknowledgment numbers and challan counterfoils to prove full discharge of the INR 9,695 liability and contest the erroneous penalty.

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SOMENATH DHAR

SOMENATH DHAR (Querist)

10 September 2026 Hi Aashok, thank you very much for your support. I checked both the e‑Proceedings and Outstanding Demand sections, but I don’t see the notice or any related information there. Since I received the defaulter notice on 8th September, could it be that it takes some time before it appears in these sections?

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)

03 November 2026 Portal synchronization lags can delay the appearance of newly issued notices under e-Proceedings by a few days. Wait briefly for it to populate, or check the Outstanding Demand section to submit your explanation and both Form 26QB challans.

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