Board minutes

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kapil kakra (Querist)
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08 June 2012 helo everybody could u pls assist me in preparing the board minute where the statutory auditor resigns at AGM and new auditor is appointed of a unlisted ltd company

Ajay Mishra

Ajay Mishra (Expert)
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08 June 2012 Hi

MINUTES OF THE EXTRA ORDINARY GENERAL MEETING OF ------ PRIVATE LIMITED HELD ON TUESDAY, ----- JUNE 20 AT 11.00 A.M. AT ITS REGISTERED OFFICE AT ----------

PRESENT

1. Mr.----------
2. Mr.---------

CHAIRMAN

Mr. .......was elected as Chairman of the meeting.

QUORUM

The Quorum being present, the Chairman declared the meeting competent to transact business.

CHAIRMAN’S SPEECH

The Chairman welcomed the persons present at the meeting. After the Chairman’s speech, Mr. ......., Director read the notice and the following resolutions were put to vote:

APPOINTMENT OF STATUTORY AUDITOR TO FILL CASUAL VACANCY

Due to the resignation of previous Statutory Auditor M/S ----------- & ASSOCIATES, Chartered Accountants, M/S -------- ASSOCIATES Chartered Accountants, was proposed to be appointed as Statutory Auditor of the Company to hold office until the conclusion of the ensuing Annual General Meeting. The requisite certificate U/S 224(1B) of the Companies Act, 1956, has been received from them.
The chairman moved the first agenda item. Mr........ proposed and Ms.......... seconded and the following resolution was passed unanimously by show of hands:

“RESOLVED THAT M/S -------- & ASSOCIATES Chartered Accountants, 104,-------- be and is hereby appointed as Statutory Auditor of the Company to fill the vacancy caused by the resignation of M/S .......& ASSOCIATES, Chartered Accountants, to hold office until the conclusion of next Annual General Meeting on a remuneration to be decided by the Board of Directors of the Company.”

VOTE OF THANKS

There being no other business to transact the meeting ended with a vote of thanks to the Chair.

CHAIRMAN

Ajay Mishra

Ajay Mishra (Expert)
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08 June 2012 Hi
Board Minutes:

RESIGNATION OF STATUTORY AUDITORS

It was noted that M/s -------- Associates, Chartered Accountant as statutory auditors has given there resignation letter and showing their intention to resigne from the post of statutory auditor of the company from 02.06.20.... The Board considered the same and also confirmed the following resolutions passed in these respect:-

“Resolved that the resignation letter of M/s......... & Associates Chartered Accountant as statutory auditor of the company be and is hereby accepted w.e.f. 02.06.20......”

APPOINTMENT OF STATUTORY AUDITOR TO FILL CASUAL VACANCY

To fill the vacancy caused by the resignation of Statutory Auditor M/S ------ & ASSOCIATES Chartered Accountants, M/S ------ & ASSOCIATES Chartered Accountants was proposed to be appointed as Statutory Auditor to hold office until the conclusion of next Annual General Meeting. The matter was discussed and following resolution was passed unanimously in this connection:

“RESOLVED THAT M/S ---------- & ASSOCIATES Chartered Accountants, 104--------- be and is hereby appointed as Statutory Auditor of the Company to fill the vacancy caused by the resignation of M/S -------- & ASSOCIATES, Chartered Accountants, to hold office until the conclusion of next Annual General Meeting on a remuneration to be decided by the Board of Directors of the Company.”

NOTICE OF EXTRA ORDINARY GENERAL MEETING

A notice for convening an Extra Ordinary General Meeting on Tuesday, the 26th day of ------, 20--- at 11.00 a.m. at the registered office of the Company was placed before the Board to pass the resolution for appointment of auditors of the company.

“RESOLVED THAT the draft notice for convening the Extra Ordinary General Meeting on Tuesday, the 26th day of June, 20---- at 11.00 a.m. at the Registered office of the Company be and is hereby approved and Mr............, Director be and is hereby authorized to sign and circulate the notice.”

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kapil kakra

kapil kakra (Querist)
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08 June 2012 Thanks for the assistance.

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