Urgent query_maintainence of records

This query is : Resolved

Preety Gupta (Querist)
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03 July 2012 If a public limited company (un-listed) met with a contingency and lost all its records including the statutory registers and counter folio of share certificates in fire; what way out does the company has to maintain its records again. should it ask its shareholders to send a copy of their share certificates for maintaining the records of its members or CAN THE COMPANY ISSUE FRESH CERTIFICATES WITH FRESH FOLIO AND DISTINCTIVE NUMBERS?

Kindly suggest.

Ajay Mishra

Ajay Mishra (Expert)
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03 July 2012 Hi

I will suggest you to inspect document of this company through MCA portal and which document is not available on portal collect the same through physically visit with ROC, where company records are maintained.

If you are talking about distinctive no. of share certificate, then you will demand the same from shareholders to provide photocopy of the same certificate.

Regards

Preety Gupta

Preety Gupta (Querist)
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03 July 2012 Sir,

the problem is, now-a-days ROC also does not provide physical verification of company's records for more than five years and we need to verify records since 1999.

Is there no provision to maintain fresh records, issue fresh share certificates and change folios & distinctive numbers accordingly, due to such contingency??

Ajay Mishra

Ajay Mishra (Expert)
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03 July 2012 Hi

No, The Companies Act not permit to issue new certificate unless the shareholders had made complaint about loss of share certificate. The Company itself can not issue share certificate for maintaining your records.

The shareholders has right to make application for issue of fresh certificate against loss.

Regards

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