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reimbursible exp - how to charge to client

This query is : Resolved 
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(Querist)
21 July 2008 We are an IT co.
Our employees incur expenses for certain projects, which are reimbursable from our client.( these exp are viz, travel exp, visa exp, hotel exp etc)

In such cases :
a. can we raise a separate invoice on our client for reimbursable exp ? ( if yes, then whether service tax is applicable ?)
b. OR, can we raise a debit note on our client for the same ?

Also, how to keep a track on :
- exp incurred by employees,
- ensure that they are billed / raised a debit note on client &
- final receipt of those exp from client

( If possible, can someone provide me accounting entries for the same ? viz, if we need to raise invoice on client ?)
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Taranjit Singh

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Taranjit Singh (Expert)
04 October 2009 Hello.... Is this an old query still pending? Please send me a PM if yes..
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Taranjit Singh

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Taranjit Singh (Expert)
04 October 2009 Hello.... Is this an old query still pending? Please send me a PM if yes..
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