payment of dividend by a pvt ltd company

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CA Gangadhar Mishra (Querist)
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19 December 2009 A pvt ltd company have 3 directors as well as shareholders, paid up capital is 1.00 lac, where as its reserve & surplus under Profit & Loss a/c have more than 1.00 crore after tax because of exemptions u/s 10b availed by the company. Now, what is the procedure of declaring & paying of Dividend to the shareholders out of the profit

Rasesh

Rasesh (Expert)
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19 December 2009 This would depend on how you have shown the Profits. If the Profits are kept in the Profit and Loss Account under the Reserves and Surplus head, then the entire amount can be declared as interim or final dividend, as the case may be.

However, in case the amount is transferred to General Reserve, then that amount can be utilised for payment subject to the conditions laid down in Companies (Payment of Dividend out of Reserves) Rules. The balance Profit in the Profit and Loss Account can be utilised for payment of dividend in the normal procedure.

In case the dividend is to be given during the year, then it is called as Interim Dividend which can be paid by way of passing a Board resolution and regularising it as final dividend in the AGM. If the dividend is to be paid at the end of the year, then in the Board Meeting where the accounts are to be adopted, pass a resolution for final dividend. The Board will recommend a dividend. The members will approve it in the AGM. Then in accordance with the provisions of Section 205, the payment has to be made.

CA Gangadhar Mishra

CA Gangadhar Mishra (Querist)
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21 December 2009 Thank you for the reply.

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