Tally query

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Guest

Guest (Querist)

11 July 2014 SIR I M CONFUSED! Plz TELL ME IF WE ARE TRADER AND MAINTAINS STOCK(SAY TV SET)....AND I SELL 1 PIECE OF TV TO DEBTOR RAM....AND NOW I ENTER THIS TRANSACTION IN ACCOUNTING VOUCHER IN SALES VOUCHER ENTRY...NOW MY STOCK OF TV GETS REDUCED BY 1 TV...AND NOW I ENTER THIS SAME TRANSACTION IN INVENTORY VOUCHER UNDER DELIVERY NOTE THEN MY STOCK GETS REDUCED AGAIN..NOW THIS WRONG...HOW's THIS POSIBLE AS PER TALLY SOLUTION NOTES DOWNLOADED FROM NET....THOUGH TALLY ERP 9 SHOWS OPTION OF ENTERING SALE ENTY IN INVOICE FORM ND SIMPLE FORM...BUT AS PER TALLY SOLUTIONS NOTES THE STOCK GETS REDUCED TWICE...PLZ HELP ME ND PROVIDE SOME CORRECT NOTES WITH DETAIL...

Guest

Guest (Querist)

26 July 2014 plz help meeee

Guest

Guest (Querist)

10 August 2014 plz help meeee

Asha Kanta Sharma online

Asha Kanta Sharma online

(Expert)
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26 July 2025 Got it! Your confusion is about **stock reduction happening twice** when you enter both:

* A **Sales Voucher** entry, and
* An **Inventory Voucher** like Delivery Note for the same transaction.

Here’s the explanation and how to handle it in Tally ERP 9:

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### Why Stock is Reducing Twice?

* **Sales Voucher (Invoice Mode)** — when entered with stock items, it **reduces stock** automatically because it’s both accounting and inventory combined.
* **Inventory Voucher (Delivery Note)** — also reduces stock when you record the dispatch of goods.

So, if you enter **both Sales Voucher AND Delivery Note for the same goods**, stock gets reduced twice — once in Sales Voucher and again in Delivery Note.

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### How to avoid double stock reduction?

You should choose **one of these two methods**, depending on your business process:

#### Option 1: Use **Sales Voucher** (Invoice mode) ONLY

* Enter sales with stock items in the sales voucher itself.
* This reduces stock automatically, so **do NOT use Delivery Note** separately for the same transaction.

#### Option 2: Use **Delivery Note** + **Accounting Voucher** separately

* Use Delivery Note to record stock movement (reduce stock).
* Use **Receipt Note or Sales Entry (without inventory details)** for accounting entries like sales amount and accounts receivable.
* So here, sales voucher is just accounting, and Delivery Note handles inventory.

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### What Tally recommends?

* If you are selling goods with GST or VAT and stock management is required, usually you **use Sales Voucher in invoice mode**, which integrates both accounting and inventory.
* Delivery Note is used **only if goods are dispatched without invoice or in multiple steps** (e.g., partial dispatch, or separate billing).

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### Summary:

| Scenario | Use Sales Voucher (Invoice) | Use Delivery Note + Sales Voucher |
| --------------------------- | --------------------------- | --------------------------------- |
| Single step sale & delivery | Yes | No |
| Separate dispatch & billing | No | Yes |

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### Final tip:

* When you enter sales voucher **with stock items**, don't enter Delivery Note for the same transaction.
* If you use Delivery Note, make sure sales voucher is **without inventory items**, just accounting entries.

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If you want, I can share step-by-step how to enter sales with stock items correctly in Tally or configure your Delivery Notes. Just ask!

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