Expense Reimbursement

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This discussion clarifies the policy on expense reimbursements, specifically regarding the use of payment screenshots versus official bills. While screenshots may be acceptable for small amounts where bills aren't issued, larger expenses generally require proper bills as proof. This is often stipulated by company policy and regulations like the Companies Act and Income Tax Act.

Vikrant Singh Deo

Vikrant Singh Deo (Querist)
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28 February 2023 A employee is submitting the expense reimbursement but in that he is not submitting the bills he is just submitting the screenshot of payments he has done , so can we accept this and if we can't accept this then please help me in which clause it is written that it is not acceptable.

CA R SEETHARAMAN

CA R SEETHARAMAN (Expert)
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28 February 2023 We can't accept this as proof for expenses incurred is required.
Any reimbursement is against proof of expenses incurred. Auditor can't accept such reimbursements.
In case of small amounts paid to those who don't issue bill it can be accepted with screen shot.

Vikrant Singh Deo

Vikrant Singh Deo (Querist)
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28 February 2023 As per the income tax and companies act there is any rule of this of needed bills for reimbursement purposes .

CA R SEETHARAMAN

CA R SEETHARAMAN (Expert)
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28 February 2023 In case of small amounts paid to those who don't issue bill it can be accepted with screen shot, otherwise bills are required as per companies act and income tax act.

Vikrant Singh Deo

Vikrant Singh Deo (Querist)
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28 February 2023 sir as per companies act and income tax act can u please help me out the clause where it is written we need the bill of large expenses, i want to share with someone .

CA R SEETHARAMAN

CA R SEETHARAMAN (Expert)
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28 February 2023 https://taxguru.in/income-tax/maintenance-books-accounts-notified-persons.html

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