TDS ON MONTHLY FIXED FUEL PAYMENT TO EMPLOYEES WITHOUT ANY BILL

This query is : Resolved

Mohanraj J (Querist)
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29 March 2025 Dear Income Tax Experts,
In our organization we provided a CAR to the Management Employee. For that we are paying monthly fixed fuel amount without getting a bills from the Employee. In this case we considered the monthly fixed fuel amount is taxable and deducted the TDS. But, all employees are objecting for deducting the TDS.
I am seeking an advise from the expert for resolve this issue.

Asha Kanta Sharma

Asha Kanta Sharma (Expert)
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12 August 2025 Key Points:
Is Fixed Fuel Allowance taxable?

Fuel allowance paid to employees is considered part of salary or perquisite under the Income Tax Act.

If fuel allowance is paid without submission of bills or any proof of expenditure, it is treated as taxable salary income.

Hence, it is correct to deduct TDS on this amount as part of salary.

What if employees submit bills?

If employees submit actual fuel bills equal to or exceeding the allowance paid, the amount can be treated as reimbursement and not taxable.

No TDS is deducted on reimbursement if bills are provided.

Employees’ objection:

Employees may think that fixed fuel allowance is a non-taxable benefit, but tax law requires TDS on fixed allowances not backed by bills.

You can explain that tax deduction is as per the law, and the onus is on the employee to submit bills to avoid taxability.

Best practice:

Request employees to submit actual fuel bills to treat the amount as reimbursement.

If bills are not submitted, treat the amount as salary and deduct TDS accordingly.

Summary for your communication to employees:
Fixed fuel allowance without bills is taxable under salary and TDS is mandatory.

Submit actual bills to avoid tax on the fuel allowance.

TDS deduction is in accordance with Income Tax laws to comply with government regulations.

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