Import purchase entry

This query is : Resolved

Quick Summary

This guide explains how to accurately record an import purchase in Tally Prime. It covers setting up necessary ledgers for foreign suppliers, custom duties, and imports, and then walks you through creating the purchase voucher. The process includes entering stock items, applying custom duty and IGST, and crucially, adding import-specific details like the Bill of Entry number and port code.

pranit sockey

pranit sockey (Querist)
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29 October 2025 Show how a import purchase entry in tally prime with example

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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04 November 2025 To record an import purchase entry in Tally Prime, follow these step-by-step instructions, including an illustrative example:

Step-by-Step Import Purchase Entry
Create or Open Company

Open Tally Prime and load your company data where you want to record the import purchase.

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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04 November 2025 Set Up Required Ledgers

Supplier Ledger: Create a ledger for the foreign supplier, making sure to set the country as outside India.

Custom Duty Ledger: Create an expense ledger (group under Duties & Taxes).

Purchase Ledger: Create a purchase ledger with the nature of transaction set to “Imports”.

Create the Import Purchase Voucher

Go to Gateway of Tally > Vouchers and press F9 (Purchase).

Select your foreign Supplier ledger.

Select the Purchase ledger (ensure it is set for Imports).

Enter the Stock Item, quantity, and rate.

Under Provide GST/e-Way Bill details, set to Yes to enter Port Code, Bill of Entry No., date, and other import-specific details.

Add Custom Duty and IGST

In sub-details, add the Custom Duty ledger and enter the duty amount as per your Bill of Entry.

Add IGST on Import ledger (under Duties & Taxes, with GST details) and input the calculated IGST amount.

Save the Voucher

After all details and taxes are entered, press Ctrl+A to save the voucher.

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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04 November 2025 Example Entry
Suppose you are importing machinery worth ₹1,50,000 from UK:

Foreign Supplier: UK Machines Ltd.

Import Purchase Value: ₹1,50,000

Customs Duty: ₹15,000

IGST on Import: ₹24,300 (assuming 18% IGST)

Voucher Steps:

Select the supplier (UK Machines Ltd.)

Choose the “Purchase - Imports” ledger

Enter stock details (e.g., Machinery, 1 nos, ₹1,50,000)

Add Customs Duty as an expense

Add IGST as a tax

Enter Bill of Entry No., Port Code, etc.

Save the entry.

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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04 November 2025 Points to Note
The tax credit for IGST paid on imports can be claimed in GSTR-3B.

All duties and taxes are paid on a reverse charge basis by the recipient (importer).

Attach import-specific details like Bill of Entry No., Port Code, and date.

The entry will reflect in purchase and GST reports.

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