Tally entries

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

02 January 2015 Indo diagnostic has a sample collection center in San verco, which collects & sends the samples to Indo Diagnostic on daily basis at a conveyance charge of Rs. 40 for each delivery
Dr. A. Chadha who is working with Indo Diagnostic is referred to the San verco patients being a local doc. He also sends his patients samples for tests to Indo Diagnostic.
The fee for such tests at doctor's place and San verco center is accumulated at doc's clinic and the same is sent to Indo Diagnostic every now and then.
In tally, book the daily transactions of San verco Center & Dr. A.Chadha in the books of INDO DIAGNOSTIC specifying the the voucher, a/c head,etc. Also taking in concern the cash received, discounts given, amount due with patients, and aggregate amount due with the doctor at the month end.

Rupesh Jain

Rupesh Jain (Expert)
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02 January 2015 IF YOU are makin the payment to the doctor then you can maintain on one a/c.due to you are giving payment to one doctor.

Querist : Anonymous

Querist : Anonymous (Querist)

05 January 2015 ONE ACCOUNT ? KINDLY EXPLAIN??

Asha Kanta Sharma online

Asha Kanta Sharma online

(Expert)
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26 July 2025 Got it! You want to book the daily transactions related to the San Verco sample collection center and Dr. A. Chadha in the books of **Indo Diagnostic** using Tally, while tracking cash received, discounts, due amounts, etc.

Here’s how you can **structure your accounts and entries** in Tally to handle this smoothly:

---

### Step 1: Create Ledgers

1. **San Verco Sample Collection Center**

* Ledger under Sundry Debtors (if money is receivable from San Verco center)
* Or under Expenses (if you are paying conveyance charges)

2. **Dr. A. Chadha**

* Ledger under Sundry Debtors (amount due from doctor for tests)
* Or Sundry Creditors if you pay doctor something

3. **Conveyance Charges**

* Ledger under Expenses (for Rs. 40 per delivery charge)

4. **Discount Allowed**

* Ledger under Direct Expenses or Discount Allowed

5. **Cash / Bank**

* For receipts/payments

---

### Step 2: Recording Daily Transactions in Tally

**Scenario:**

* San Verco center collects samples and sends to Indo Diagnostic charging Rs. 40 conveyance per delivery.
* Dr. A. Chadha refers patients and collects test fees at his clinic, which he remits to Indo Diagnostic periodically.
* Some patients pay cash, some may have dues, and doctor also has aggregate amount due at month-end.

---

### Sample Voucher Entries:

#### 1. Conveyance Charges paid to San Verco (if you pay the conveyance)

```
Dr Conveyance Charges Account Rs. 40 x No. of deliveries
Cr San Verco Sample Collection Center (Sundry Creditor)
```

If San Verco center is just a debtor (payable later), you can record accordingly.

---

#### 2. Booking test fees received via Dr. A. Chadha:

* Suppose Dr. Chadha collects Rs. 10,000 for tests on your behalf.

```
Dr Cash/Bank Rs. 10,000 (if doctor pays cash now)
Cr Dr. A. Chadha (Sundry Debtor) Rs. 10,000
```

* If amount is due (not yet paid by Dr. Chadha):

```
No cash entry yet
Dr Dr. A. Chadha (Sundry Debtor) Rs. 10,000
Cr Sales/Service Income Account Rs. 10,000
```

---

#### 3. Discounts given to patients or via doctor:

```
Dr Discount Allowed Account Rs. X
Cr Sundry Debtors (Patient/Dr. A Chadha) Rs. X
```

---

### Step 3: Month-end Aggregate due from Dr. A. Chadha

* Check the outstanding balance in the **Dr. A. Chadha** ledger to find how much amount is still due.

---

### Summary:

| Account Name | Group | Usage |
| --------------------------- | ---------------------- | -------------------------- |
| San Verco Sample Collection | Sundry Debtor/Creditor | Amounts due or payable |
| Dr. A. Chadha | Sundry Debtor | Amounts due from doctor |
| Conveyance Charges | Direct Expenses | Rs. 40 per delivery charge |
| Discount Allowed | Direct Expenses | Discounts given |
| Cash / Bank | Bank Accounts | Receipts/payments |

---

### Important Points:

* Maintain **separate ledgers** for San Verco center and Dr. Chadha to track transactions individually.
* Use **voucher narration** to mention details like date, number of samples, discount details.
* Use **Outstanding feature** in Tally to keep track of dues with San Verco and Dr. Chadha.

---

If you want, I can help draft exact voucher entries in Tally format or help set up a sample chart of accounts. Just let me know!

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