Query on tally erp 9

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Manu (Querist)
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10 August 2016 Respected Sir/Madam,

I have started learning Tally ERP 9 with the help of Youtube Videos.

I have many doubts in Tally ERP 9, but I know it is not correct to post each and ever doubt over here.

I will ask a few doubts which I am very eager to learn about. Please guide me through:

My Query is:

We enter a Delivery Note in Tally ERP 9.0 and give it a Tracking Number.
Later when we enter Sales and select the above given tracking Number then all items like quantity, rate and amount will automatically be taken by Tally.ERP 9.0 i.e. they automatically get displayed when making Sales Entry EXCEPT FOR NARRATIONS.

The Narrations which I enter during Delivery Notes are not automatically appear when making sales entry, where the other things like, Item name, Quanity Rate have automatically appeared.

Please Advice me Respected Expert.

Thank You.

Amol S Joglekar

Amol S Joglekar (Expert)
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10 August 2016 then what is your difficulty? DO you expect the narration also to come automatically or what?

and you can ask as many queries as you like...no problem...dont bother about the number....especially so when you want to learn from you tube.....the numerous queries are bound to occur

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Manu

Manu (Querist)
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10 August 2016 Thank You for you kind Reply sir,

What my intention is, if the narrations also automatically appears then it saves time. What I think is, This can be made possible by customizing Tally by contacting Tally Solution Team.(I do not know if it is possible to customize, but it is just my thought)

I want learn Tally in every different aspect possible and in a way that, I can find ways to minimize work time and then save time which can be used for other productive works.

And Thank You very much for your kindness Sir, in giving us the Trust to get our (learners as a whole) doubts (as many as they are) clarified.

Amol S Joglekar

Amol S Joglekar (Expert)
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10 August 2016 01. yes, it can be customised.
02. What is the next query, please?

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Manu

Manu (Querist)
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10 August 2016 Good Evening Sir,

My other Query is regarding Alias field:

When creating a ledger there is a field named "Alias" just beneath the Name field.
Ex:- I created a Debtor named A.Srinivas Rao in the Alias Field i gave it as ASR 1 and saved the ledger.

For a few days it was visible, but later I couldn't find the Alias Name.
I was confused as to what might had happened. Is it any software related issue Sir, or is it that nay Settings is to be changed.

Thank You Sir.

Amol S Joglekar

Amol S Joglekar (Expert)
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10 August 2016 no no...it is not that way......
just do one thing......
go into voucher entry, click on payment voucher
and in payment field...type asr and let me know if the asr1 is highlighted or not....

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Manu

Manu (Querist)
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11 August 2016 Good After Noon Sir,
I did the same as you said, but couldn't find ASR 1(i.e the Alias Name) there.

Sir, I have one more query and it is relating to Delivery Notes:

Sir, When I entered a delivery note, I found the same in "Sales Bills to make" under sales in Profit and Loss Account.

What I understood from "Sales Bills to make" is that, it shows all those Delivery Notes that have to be converted into Sales.

With this thought, I entered a Delivery Note and then entered a Sales entry for the same Delivery Note.

But even after making Sales Entry, the delivery note is being visible in "Sales Bills to make".
I tried with 10 more Delivery Notes, and later entered Sales for all the 10 Delivery Notes.

All these are visible in "Sales Bills to make".

Sir, why this might have happened Sir.

Are there any Settings I need to change for "Sales Bills to make" to show only those Delivery Notes that have to be converted to Sales.

Thank You Sir.

Amol S Joglekar

Amol S Joglekar (Expert)
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11 August 2016 you need to contact the TALLY support team for the same. At times, some ERP versions misbehave as pointed by you. Please be in touch with the Tally support. They will make it good.

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Manu

Manu (Querist)
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16 August 2016 Respected Sir,
Good Morning,

I have a query regarding Tally.
My Query is:

Sir, WE CAN USE "DELIVERY NOTES" in relation to "SALES"

Similarly, "WHAT CAN WE USE" in relation to "SALES RETURNS".?

Sir, to elaborate this, if we enter Delivery Notes and give it a Tracking Number, we can use this tracking number when entering Sales, so that the items will automatically appear when entering the sales.

Similarly, "what should we use in place of Delivery Notes" to give a tracking number and so that when entering Sales Returns and upon giving tracking Numbers the items automatically appears when entering Sales Returns.

Sir, I hope I haven't confused You.

Thank You

Amol S Joglekar

Amol S Joglekar (Expert)
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16 August 2016 See, basically it is presumed that "sales return" is NOT a daily feature. It may occur once a while. (Else it should be treated as INEFFICIENCY of sales staff) On top of that, it is also presumed that sales return will have at the most 1 or 2 items ...if it exceeds, then it is the INEFFICIENCY of SALES BOOKY.

please follow the link for your query and get back for any further clarification.

https://www.youtube.com/watch?v=3jd9iZGiUKQ

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Manu

Manu (Querist)
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16 August 2016 Thank You sir.

My other Query is regarding the use of Alias.

Sir, where I can find the list of all the ledgers or stock items for which I have given Alias name.

I know how to give the Alias Name and how to use the Alias name when entering transactions.

But where I can find all these at a place together.

Thank You

Amol S Joglekar

Amol S Joglekar (Expert)
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16 August 2016 That is not possible in a direct manner.
you need to give some special sign for all aliases ...e.g. * OR X etc.
Or..... you need to have a person who can execute QUERY command from the tally database

Manu

Manu (Querist)
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20 August 2016 Respected SIr,

I have found this thing in Tally- Namely "Rejection In" in Inventory Vouchers, I worked on it and I can see that it can be used to track Sales Returns.

Can use this for the said purpose.

Sir, can you let me know for what purpose this Rejection In is used for .

SIr, Further if e want to record Transfer of stock from one godown to other what Inventory voucher should i use SIr.

Thank You

Amol S Joglekar

Amol S Joglekar (Expert)
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21 August 2016 01. There are two types of rejections.....purchase rejection....also known as rejection out
sales rejection..... also known as rejection in
02. If you have created LOCATIONs in tally....say Godown1, Godown2 ...Godown n...etc.....The you can pass the entry of stock transfer.

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