Tds default short payment
This query is : Resolved
29 June 2016
My client has received notice from TDS Dept towards short payment default for F.Y. 2012-13. Deductee amount due to which the short payment has arised is higher than available balance of challan. In order to solve this issue, challan of -1 assessment year having available balance is added to the statement during online correction process.
For ex:- Single Deductee TDS Amt :- Rs. 6000
Available Bal of 1 challan : - Rs. 4500
Available Bal of 2 Challan (-1 A.Y.) :- Rs. 2500
Total Available Balance of Challan (1+2) :- Rs. 7000
For removal of short payment default, single deductee needs to be matched against available balance of challan. However , instead of a single challan, there are two seperate challans having available balance against which short payment needs to be adjusted .
Can matched challan be edited in online correction so as to increase amt mentioned in TDS category in accordance with total available balance of two challans or deductee detail can be split into two so as to match against available balances in two challans???? What is the solution for this ???
For ex:- Single Deductee TDS Amt :- Rs. 6000
Available Bal of 1 challan : - Rs. 4500
Available Bal of 2 Challan (-1 A.Y.) :- Rs. 2500
Total Available Balance of Challan (1+2) :- Rs. 7000
For removal of short payment default, single deductee needs to be matched against available balance of challan. However , instead of a single challan, there are two seperate challans having available balance against which short payment needs to be adjusted .
Can matched challan be edited in online correction so as to increase amt mentioned in TDS category in accordance with total available balance of two challans or deductee detail can be split into two so as to match against available balances in two challans???? What is the solution for this ???
29 June 2016
one entry cannot be setoff with two challan.
29 June 2016
Can a deductee be split into two entries so as to match with available balances of two challans???
29 June 2016
yes you can split the entry in two nos.....................
29 June 2016
But the single deductee entry are not getting splitted either in online correction or in offline correction. Can you suggest procedure to do this?
29 June 2016
you can one think take offline and delete this entry make, make entry as new a new entry.
29 June 2016
I am not able to delete the existing deductee entry in my Conso File as it is matched already. Even if I enter zero amount in Gross Amt Paid, TDS Amt, rate of deduction they are not accepting it as error is displayed while validating the said file.
29 June 2016
right anf only way available is as describe by mr. rupesh...
old entry will be deleted first
and then you may add two seperate enties.. may be u need to do fiRST delete first entry and file return to process
29 June 2016
and then download fresh conso and now add two seperate entry and then submit return
29 June 2016
Respected Mr. Gagan
Deletion of entries is not possible in the existing downloaded Conso File as they are not allowing deletion of deductee rows . Only addition of new deductees is allowed in conso file
Deletion of entries is not possible in the existing downloaded Conso File as they are not allowing deletion of deductee rows . Only addition of new deductees is allowed in conso file
29 June 2016
no actually deletion of row means make entry zero.
29 June 2016
Whole deductee details like name, pan , date of payt and deduction, amt paid, tds deducted, rate of deduction etc I have to delete ?? Kindly note that they are not allowing to delete name and PAN or will show problems while validating file
29 June 2016
no you just need to zero intt fig and tds fig..
30 June 2016
Thanks .. Hope this solution works out!!!
30 June 2016
Mr. Gagan,
Following reply received upon validation of file as per your advice.
TDS/TCS - ERROR FILE
Line No Record Type Statement Type Field Name Challan Details Record Number Deductee/ Salary Detail No. Error Code & Description
4 Deductee C3 - Deductee Correction Date on which tax Deducted / Collected 4 1 T-FV-4257 No value should be provided if tax is not deducted.
4 Deductee C3 - Deductee Correction Total Income Tax Deducted at Source 4 1 T-FV-4278 Invalid tax deducted amount.Enter valid tax deducted amount.
6 Deductee C3 - Deductee Correction Date on which tax Deducted / Collected 6 1 T-FV-4257 No value should be provided if tax is not deducted.
6 Deductee C3 - Deductee Correction Total Income Tax Deducted at Source 6 1 T-FV-4278 Invalid tax deducted amount.Enter valid tax deducted amount.
FVU Version : 5.1 Input File Name : 26QCQ4.txt
Following reply received upon validation of file as per your advice.
TDS/TCS - ERROR FILE
Line No Record Type Statement Type Field Name Challan Details Record Number Deductee/ Salary Detail No. Error Code & Description
4 Deductee C3 - Deductee Correction Date on which tax Deducted / Collected 4 1 T-FV-4257 No value should be provided if tax is not deducted.
4 Deductee C3 - Deductee Correction Total Income Tax Deducted at Source 4 1 T-FV-4278 Invalid tax deducted amount.Enter valid tax deducted amount.
6 Deductee C3 - Deductee Correction Date on which tax Deducted / Collected 6 1 T-FV-4257 No value should be provided if tax is not deducted.
6 Deductee C3 - Deductee Correction Total Income Tax Deducted at Source 6 1 T-FV-4278 Invalid tax deducted amount.Enter valid tax deducted amount.
FVU Version : 5.1 Input File Name : 26QCQ4.txt
Message likes :
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27 July 2025
This is a common challenge while correcting TDS defaults involving partial challan balances across multiple challans for a single deductee.
### Summary of the problem:
* You have a single deductee with TDS amount ₹6,000.
* You have two challans with balances ₹4,500 and ₹2,500 (total ₹7,000).
* The system **does not allow matching one deductee entry against two challans**.
* You want to split the single deductee entry into two to match each challan balance, but:
* The online or offline correction utilities **do not allow splitting or deleting existing deductee entries**.
* Entering zero for amounts causes validation errors (like T-FV-4257, T-FV-4278).
---
### Practical solution approach:
1. **You cannot directly split an existing deductee entry in the correction file.**
The file format and validation rules only allow you to add new entries, but **not delete or split existing ones**.
2. **Zeroing out existing deductee entry** (make all amounts zero) is causing validation errors because if tax is not deducted, date of deduction and tax amount fields cannot be entered — or must be left blank properly.
3. **Recommended stepwise workaround:**
* **Step 1: File a correction return deleting the original incorrect entry**
* In the correction statement, set the **Gross Amount Paid = 0**
* Set **TDS Amount = 0**
* **Leave the “Date of Tax Deducted” and similar fields blank** (as per error T-FV-4257)
* This indicates "deletion" of the previous entry (a cancellation entry).
* **Step 2: Submit the correction statement with this deletion entry**
* This will remove the original single deductee entry from the system.
* **Step 3: Download the latest consolidated file from TRACES after processing**
* This file will no longer contain the original entry.
* **Step 4: Prepare and upload a fresh correction statement** with **two new deductee entries** for the same deductee, splitting the amounts as per challan balances:
* Entry 1 with ₹4,500 matched against challan 1
* Entry 2 with ₹1,500 matched against challan 2
* Enter respective “Date of Deduction” and other fields accurately for each entry.
---
### Important Notes:
* Make sure the **sum of the two new entries equals the original total TDS** amount (₹6,000).
* Each new entry must correspond to only one challan balance.
* Validate your correction file with the latest FVU version before submission.
* Keep track of the processing status on TRACES after each submission.
---
### Why this approach?
* The Income Tax Department’s TRACES system does not allow direct modification or splitting of an existing deductee entry.
* The “deletion” by zeroing out is done by submitting a correction with zero amount and blank deduction dates.
* After deletion is processed, the system allows fresh entries for the deductee.
* This is a standard accepted process for resolving mismatches in challan-deductee matching.
---
If you want, I can help you draft the sample correction entries for deletion and addition in the offline file format or help with TRACES navigation tips. Would you like that?
### Summary of the problem:
* You have a single deductee with TDS amount ₹6,000.
* You have two challans with balances ₹4,500 and ₹2,500 (total ₹7,000).
* The system **does not allow matching one deductee entry against two challans**.
* You want to split the single deductee entry into two to match each challan balance, but:
* The online or offline correction utilities **do not allow splitting or deleting existing deductee entries**.
* Entering zero for amounts causes validation errors (like T-FV-4257, T-FV-4278).
---
### Practical solution approach:
1. **You cannot directly split an existing deductee entry in the correction file.**
The file format and validation rules only allow you to add new entries, but **not delete or split existing ones**.
2. **Zeroing out existing deductee entry** (make all amounts zero) is causing validation errors because if tax is not deducted, date of deduction and tax amount fields cannot be entered — or must be left blank properly.
3. **Recommended stepwise workaround:**
* **Step 1: File a correction return deleting the original incorrect entry**
* In the correction statement, set the **Gross Amount Paid = 0**
* Set **TDS Amount = 0**
* **Leave the “Date of Tax Deducted” and similar fields blank** (as per error T-FV-4257)
* This indicates "deletion" of the previous entry (a cancellation entry).
* **Step 2: Submit the correction statement with this deletion entry**
* This will remove the original single deductee entry from the system.
* **Step 3: Download the latest consolidated file from TRACES after processing**
* This file will no longer contain the original entry.
* **Step 4: Prepare and upload a fresh correction statement** with **two new deductee entries** for the same deductee, splitting the amounts as per challan balances:
* Entry 1 with ₹4,500 matched against challan 1
* Entry 2 with ₹1,500 matched against challan 2
* Enter respective “Date of Deduction” and other fields accurately for each entry.
---
### Important Notes:
* Make sure the **sum of the two new entries equals the original total TDS** amount (₹6,000).
* Each new entry must correspond to only one challan balance.
* Validate your correction file with the latest FVU version before submission.
* Keep track of the processing status on TRACES after each submission.
---
### Why this approach?
* The Income Tax Department’s TRACES system does not allow direct modification or splitting of an existing deductee entry.
* The “deletion” by zeroing out is done by submitting a correction with zero amount and blank deduction dates.
* After deletion is processed, the system allows fresh entries for the deductee.
* This is a standard accepted process for resolving mismatches in challan-deductee matching.
---
If you want, I can help you draft the sample correction entries for deletion and addition in the offline file format or help with TRACES navigation tips. Would you like that?
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