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Signing of Financial Statements under Companies Act 2013


This question dates back to the year 2015.

A PVT ltd company in India has 3 directors of which 2 - Mr A & Mr B are foreigners (Mr A is Chairman of the Company) and are at one place only and 1 Mr C is staying in India. It has also appointed a full time Company Secretary Mr D.

On 25th September 2015, Company realised that Financials are to be signed and none of the foreign directors could travel to India and vice-versa.

So, what various options are available to comply with the provisions of section 134 related to signing of Financial Statements by the Company? to be specific with below questions:
the procedures to be followed to comply with section 134, 101, etc as in, in the given conditions -
1) how, where and when to schedule BM for approval of Accounts (certainly with a shorter notice)?
2) who can sign the approved financials & when?
3) how & when to schedule AGM (certainly with a shorter notice and considering Circular 11/2015)


for approval of accounts, board approval is required and meeting through video conferencing is also not allowed for this agenda item. one of the director must come to attend the meeting and form the quorum.

Thanks for your time. can you plz answer every question?


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