Search Report Format
This query is : Resolved
Querist : Anonymous
Querist :
Anonymous
(Querist)
16 August 2010
Can anyone give me Search Report Format, which a Bank require from a Chartered Accountant in case of Loan aplication?
16 August 2010
If the borrower is a corporate client, bank will ask for search report. They, mainly require the details of borrowings, among others, by the company. First of all, you may ask the bankers what all details they require to be in search report. Then list out those requirement, and meet a practising company secretary who in turn take out the required details from Ministry of Corporate Affairs portal, certify it and give it to the company to the satisfaction of the lending bank.
Querist : Anonymous
Querist :
Anonymous
(Querist)
16 August 2010
is there any fixed format for Search Report? if yes, please provide the same.
16 August 2010
I think there is no fixed format.
Generally it contains details of each Charges created like date of creation, modification if any, collateral security, date of satisfaction, amount secured, date of registration, bank details etc.
Generally it contains details of each Charges created like date of creation, modification if any, collateral security, date of satisfaction, amount secured, date of registration, bank details etc.
Querist : Anonymous
Querist :
Anonymous
(Querist)
16 August 2010
more rply...
16 August 2010
Search the format by typing "Company Search Report", you will find lots of related links in CCI. Some of them are.
https://www.caclubindia.com/forum/company-s-search-report-format-68615.asp
https://www.caclubindia.com/forum/company-search-report-72385.asp
https://www.caclubindia.com/experts/search-report-400170.asp
I hope, these can provide you some answers.
Regards
https://www.caclubindia.com/forum/company-s-search-report-format-68615.asp
https://www.caclubindia.com/forum/company-search-report-72385.asp
https://www.caclubindia.com/experts/search-report-400170.asp
I hope, these can provide you some answers.
Regards
Querist : Anonymous
Querist :
Anonymous
(Querist)
16 August 2010
I need the Format which a CA give to Bank, with regards to Loan application made by a Corporate.
23 July 2025
Here’s a sample **Search Report Format** that a Chartered Accountant (CA) can use for **loan applications** made by a **Corporate Borrower**. This report is typically submitted to banks or financial institutions as part of the due diligence process. The purpose of the search report is to verify the company's legal and financial status, including the records maintained with the **Registrar of Companies (RoC)**, and other pertinent public records.
---
### **\[Name of the Firm]**
**Chartered Accountant’s Report on Company’s Legal and Financial Status**
#### **Date**: \[Insert Date]
#### **To**
\[Bank Name]
\[Bank Branch]
\[Address]
\[City]
**Subject**: **Search Report on \[Company Name] for Loan Application**
**Reference**: Loan application of \[Company Name] for \[Loan Amount]
**Loan Application Reference Number**: \[Loan Reference Number]
#### 1. **Introduction**
We, \[Name of the Chartered Accountant / Firm], Chartered Accountants, have been requested by \[Company Name] to conduct a search and provide a report in relation to the loan application submitted to your esteemed bank. The purpose of the report is to verify certain legal and financial aspects of the company, as per your bank’s requirements.
This report is based on the search carried out with the following authorities and sources:
1. **Registrar of Companies (RoC)**
2. **Income Tax Department**
3. **Other Regulatory Authorities (if applicable)**
#### 2. **Company Details**
* **Company Name**: \[Full Name of the Company]
* **Corporate Identification Number (CIN)**: \[CIN Number]
* **Date of Incorporation**: \[Date of Incorporation]
* **Registered Office Address**: \[Registered Address of the Company]
* **Authorized Share Capital**: \[Amount]
* **Paid-Up Share Capital**: \[Amount]
#### 3. **Verification of Documents**
Based on our search and verification, we confirm the following:
##### a) **Documents Available with the Registrar of Companies (RoC)**:
* **Certificate of Incorporation**: The company is incorporated under the provisions of the Companies Act, 2013.
* **MoA (Memorandum of Association)** and **AoA (Articles of Association)**: Both the Memorandum and Articles of Association have been filed with the RoC.
* **Latest Annual Return**: The company has filed its **Annual Return** for the financial year \[Year].
* **Annual Financial Statements**: The company has filed **Form 23AC (Balance Sheet)** and **Form 23ACA (Profit and Loss Account)** with the RoC for the last financial year.
* **Directors**: The list of current directors is as follows: \[List of Directors with DIN]
* **Registered Charges**: A search was conducted for any charges created on the company's assets. \[Details of registered charges, if any, or confirm none registered].
* **Any Disqualifications or Prosecution**: There are no disqualifications or ongoing prosecution proceedings against the company or its directors based on available records.
##### b) **Tax and Compliance Status**:
* **Income Tax Returns**: The company has filed Income Tax Returns for the last \[X] years. The latest ITR was filed on \[Date], with no pending dues or issues.
* **GST Compliance**: The company is registered under GST with GSTIN: \[GSTIN Number]. The last GST return was filed for the month of \[Month, Year].
#### 4. **Search Results**
We have conducted a search for the following records:
* **Financial Records**: We have verified that the company's financial records are in compliance with the applicable laws and regulations.
* **Legal/Regulatory Compliance**: No material issues or non-compliance have been identified during our search.
* **Charges, Liens, or Litigation**: We have not found any liens or material litigation involving the company, other than what has been disclosed above.
#### 5. **Conclusion**
Based on the information available and our search of public records, we confirm that \[Company Name] is in good standing, and no adverse financial or legal issues have been found that would impact the company’s eligibility for the loan applied for.
However, please note that this report is based solely on the publicly available documents and does not include any non-public or confidential information that might affect the company’s financial standing.
#### 6. **Limitation of Liability**
This report is based on the information provided to us by the company and the public records available at the time of the search. We do not assume any responsibility for the completeness or accuracy of the information.
#### 7. **Certification**
We, the undersigned, confirm that the information provided above is accurate to the best of our knowledge, based on the public records and our search.
---
### **\[Name of the Chartered Accountant]**
\[Designation]
\[Name of the Firm]
\[Address of the Firm]
\[Phone Number]
\[Email Address]
\[Membership No.]
---
### **Annexures (if any)**:
* **Annexure A**: Copy of the Company’s Certificate of Incorporation.
* **Annexure B**: Copy of the latest Annual Return and Financial Statements.
* **Annexure C**: Copy of the Director’s List.
---
### **Note**:
* This is a general **Search Report Format** for the purpose of a **loan application**. Depending on the **specific requirements of the bank or financial institution**, you may need to modify or add additional information.
* Ensure that you comply with any **bank-specific** requirements for submitting the report.
---
### **\[Name of the Firm]**
**Chartered Accountant’s Report on Company’s Legal and Financial Status**
#### **Date**: \[Insert Date]
#### **To**
\[Bank Name]
\[Bank Branch]
\[Address]
\[City]
**Subject**: **Search Report on \[Company Name] for Loan Application**
**Reference**: Loan application of \[Company Name] for \[Loan Amount]
**Loan Application Reference Number**: \[Loan Reference Number]
#### 1. **Introduction**
We, \[Name of the Chartered Accountant / Firm], Chartered Accountants, have been requested by \[Company Name] to conduct a search and provide a report in relation to the loan application submitted to your esteemed bank. The purpose of the report is to verify certain legal and financial aspects of the company, as per your bank’s requirements.
This report is based on the search carried out with the following authorities and sources:
1. **Registrar of Companies (RoC)**
2. **Income Tax Department**
3. **Other Regulatory Authorities (if applicable)**
#### 2. **Company Details**
* **Company Name**: \[Full Name of the Company]
* **Corporate Identification Number (CIN)**: \[CIN Number]
* **Date of Incorporation**: \[Date of Incorporation]
* **Registered Office Address**: \[Registered Address of the Company]
* **Authorized Share Capital**: \[Amount]
* **Paid-Up Share Capital**: \[Amount]
#### 3. **Verification of Documents**
Based on our search and verification, we confirm the following:
##### a) **Documents Available with the Registrar of Companies (RoC)**:
* **Certificate of Incorporation**: The company is incorporated under the provisions of the Companies Act, 2013.
* **MoA (Memorandum of Association)** and **AoA (Articles of Association)**: Both the Memorandum and Articles of Association have been filed with the RoC.
* **Latest Annual Return**: The company has filed its **Annual Return** for the financial year \[Year].
* **Annual Financial Statements**: The company has filed **Form 23AC (Balance Sheet)** and **Form 23ACA (Profit and Loss Account)** with the RoC for the last financial year.
* **Directors**: The list of current directors is as follows: \[List of Directors with DIN]
* **Registered Charges**: A search was conducted for any charges created on the company's assets. \[Details of registered charges, if any, or confirm none registered].
* **Any Disqualifications or Prosecution**: There are no disqualifications or ongoing prosecution proceedings against the company or its directors based on available records.
##### b) **Tax and Compliance Status**:
* **Income Tax Returns**: The company has filed Income Tax Returns for the last \[X] years. The latest ITR was filed on \[Date], with no pending dues or issues.
* **GST Compliance**: The company is registered under GST with GSTIN: \[GSTIN Number]. The last GST return was filed for the month of \[Month, Year].
#### 4. **Search Results**
We have conducted a search for the following records:
* **Financial Records**: We have verified that the company's financial records are in compliance with the applicable laws and regulations.
* **Legal/Regulatory Compliance**: No material issues or non-compliance have been identified during our search.
* **Charges, Liens, or Litigation**: We have not found any liens or material litigation involving the company, other than what has been disclosed above.
#### 5. **Conclusion**
Based on the information available and our search of public records, we confirm that \[Company Name] is in good standing, and no adverse financial or legal issues have been found that would impact the company’s eligibility for the loan applied for.
However, please note that this report is based solely on the publicly available documents and does not include any non-public or confidential information that might affect the company’s financial standing.
#### 6. **Limitation of Liability**
This report is based on the information provided to us by the company and the public records available at the time of the search. We do not assume any responsibility for the completeness or accuracy of the information.
#### 7. **Certification**
We, the undersigned, confirm that the information provided above is accurate to the best of our knowledge, based on the public records and our search.
---
### **\[Name of the Chartered Accountant]**
\[Designation]
\[Name of the Firm]
\[Address of the Firm]
\[Phone Number]
\[Email Address]
\[Membership No.]
---
### **Annexures (if any)**:
* **Annexure A**: Copy of the Company’s Certificate of Incorporation.
* **Annexure B**: Copy of the latest Annual Return and Financial Statements.
* **Annexure C**: Copy of the Director’s List.
---
### **Note**:
* This is a general **Search Report Format** for the purpose of a **loan application**. Depending on the **specific requirements of the bank or financial institution**, you may need to modify or add additional information.
* Ensure that you comply with any **bank-specific** requirements for submitting the report.
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