Purchase entry to be made on which date

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This discussion addresses the correct date to record a purchase invoice that was received or entered late. The user asks whether to backdate an invoice to its original date or record it on the current date when discovered. While backdating is possible, it can cause confusion in accounting records. The suggested approach is to record the entry on the current date.

Suhasini Lad

Suhasini Lad (Querist)
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24 June 2022 Dear All,
I want to know when the purchase entry is to be made for purchase invoice received late or suppose we have forgot to enter the invoice. For e.g. If suppose we have a purchase invoice of April month, but we forgot to enter it in April month and we realized it in the month of June. So my question is, the current month is June month in which we realized that we haven't made the entry which was suppose to me made in April month. So can I entered it in the month of June for the April month. I mean to say If suppose the invoice date is 20-04-2022 and we realized it on 06-06-2022, so can I entered it as dated 20-04-2022 or should I consider the date as 06-06-2022.

Please clarify, a great confusion.

Thanks in advance

Udaya Chandran

Udaya Chandran (Expert)
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28 June 2022 You can make back dated entries, however there will be some confusion in the books of accounts. So I would suggest you to make the entry on current date, there is no problem at all.

Suhasini Lad

Suhasini Lad (Querist)
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28 June 2022 Thanks for your kind reply.

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