Procedure for late submission of monthly softex forms

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

04 August 2011 Dear Experts,

I am working in the private limited company being a registered STPI unit in Pune. Since Nov-2010 till June-2011 (8 Months) we have not submitted the Monthly softex forms to STPI Pune. But we have filed all the monthly progress report with STPI pune.

Could you please let me know the procedure for late submission of the softex forms?

Please reply at the earliest.

Thanks,
- Rahul

RAMESH KUMAR VERMA

RAMESH KUMAR VERMA (Expert)
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04 August 2011 SOFTEX form Submission Procedure

1. The SOFTEX forms along with invoices (only on offshore work through datacom) and supporting documents as per checklist need to be submitted within 30 days from the date of the invoice with covering letter as per given format.

2. Each & Every field of SOFTEX form must be properly filled with care and signed by authorised signatory with seal. Overwriting/cutting of entries may be avoided.

3. In case of Royalty, Section B of SOFTEX form must be properly filled with all details and be supported with documents.

4. Copies of Agreement/PO/WO must be enclosed. Once any contract/order/agreement is renewed or amended, the corresponding documents must be submitted without fail. The copies must be signed by authorised signatory with seal.

5. SOFTEX form having different buyer’s name or addresses will not be accepted. However, multiple invoices with same buyer’s name and address may be clubbed in single SOFTEX form.

6. Invoice should contain PO Ref no./WO Ref no./project id/project name and brief work description as per Agreement/PO/WO.

7. Certified true copies of ‘Summary of SOFTEX forms/Invoices’ as per format (Annexure I) must be enclosed when submitting multiple SOFTEX forms or multiple invoices with one SOFTEX and that should be in triplicate.

8. Attach one certified Copy of Back up form as per format (Annexure II) with each SOFTEX form.

9. Attach one Certified copy of ‘Datacom service provider’ certificate as per format (Annexure III) with one application. If the certificate does not cover invoice period, the Internet Bill for the invoicing month or one month before may be attached.

10. Import-Export certificate, if export made for the first time.

11. Attach FIRC copies, if the amount is realized.

Note:

1. Comments like ‘As per attachment’ or ‘As per Annexure’ on SOFTEX forms must be avoided if there are less than four attachments with each SOFTEX form.

2. Overwriting/ photocopy of signature/ ambiguous terms on invoice.

3. SOFTEX submission without having valid LOP.

4. Do not file SOFTEX for negative invoice value or “0” zero export.

IF YOU LATE HENCE AFTER FILLUP ONLINE SEND IT NO CONFUSED.........

FOR MORE INFO CALL:-

MR. CPS BAKSHI JI:
0120-2567274

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Querist : Anonymous

Querist : Anonymous (Querist)

09 August 2011 Dear Sir,

Thanks for the info.

But as I have already stated that I have not filed the softex forms for the period Nov-2010 till June-2011 (8 Months). STPI Pune is not accepting late filing of softex forms. Please let me know is there any provision for late filing of softex forms with STPI?. Also please let me know can I file the Softex form online with STPI Pune?, if yes please do let me know the procedure for the same.

Please reply at the earliest.

Best regards,
- Rahul

RAMESH KUMAR VERMA

RAMESH KUMAR VERMA (Expert)
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10 August 2011 HENCE LINK IS:-

http://www.sezonline-ndml.com/pdf/Softex-Manual-Version-1.2.pdf

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