INVOICE VALIDATION IN GST

This query is : Resolved

suresh (Querist)
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09 January 2025 I HAVE ADDED SOME INVOICE FOR DEC 2024 IN GSTR-1(ONLINE)
ONE PARTICULAR INVOICE HAS BEEN SAVED TWICE. I WANT TO DELETE THAT INVOICE , I AM UNABLE TO DELETE IT. ALSO IT SHOWS (PENDING RECORDS WILL BE ADDED AFTER VALIDATION)

PREVIOUSLY I WOULD EDIT AND MAKE CORRECTIONS NOW I AM UNABLE TO EDIT

KINDLY ADVICE

THANKS AND REGARDS
SURESH R

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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12 August 2025 Hi Suresh,

This is a common issue faced while filing GSTR-1 online, especially when invoice records are saved twice or show a “Pending Records Will Be Added After Validation” status.

Let’s walk through what this means, why it's happening, and how to resolve it.

✅ What’s Going On?
🔹 Error Message:
"Pending records will be added after validation"

This means that the GST portal is still processing the invoice data you saved, and it hasn't completed validation yet.

Until that validation is complete:

You cannot delete or edit the invoice

The invoice is in a read-only (pending) state

⚠️ Why This Happens:
You’ve saved the same invoice twice in GSTR-1.

The portal processes invoices asynchronously — it validates after saving.

Until validation is completed, edit/delete options are disabled.

✅ Resolution Steps:
✅ Step 1: Wait for Validation
Usually takes 15–30 minutes, but may take longer during peak hours.

Once validated, you’ll either:

See the invoice in the list, where it can be edited/deleted, or

See an error notification (if any validation failed)

✅ Step 2: Refresh GSTR-1
After 15–30 mins:

Go to GSTR-1 → Outward Supplies → B2B (or relevant section)

Click “Generate Summary”

Refresh the page (Ctrl + F5)

✅ Step 3: Delete the Duplicate
Once validation is complete:

Locate the duplicate invoice entry

Use the Delete option beside it

Save again after deletion

❌ If You're Still Unable to Delete:
If even after 1–2 hours the invoice is still stuck in “pending,” try:

🔹 Option A: Log out and clear browser cache
Log out of the portal

Clear browser cache or open GST portal in incognito mode

Log in again → Check the GSTR-1 section

🔹 Option B: Try Another Browser
Use Chrome, Edge, or Firefox — sometimes browser issues can interfere with the UI.

🚨 If Nothing Works:
If the invoice remains undeletable even after 24 hours, you can:

Raise a grievance on the GST portal:

Go to: https://selfservice.gstsystem.in

Select “GSTR-1 Filing Issues”

Mention invoice number, date, and problem

Alternatively, wait until the next auto-summary generation (usually overnight) — often fixes stuck entries.

✅ Final Tips:
Issue Action
Invoice saved twice Wait for validation, then delete
Invoice stuck in "pending" Wait 15–30 min, refresh, recheck
Edit/delete not working Log out, clear cache, re-login
Still not resolved Raise grievance on GST portal

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