Data Error in Offline Utility of GSTR1

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This query is : Resolved

Ishan Bansal (Querist)

08 July 2025 Dear All,
I am getting below error in Offline GSTR1 Utility

Following documents contain invalid inputs:Possible Reasons:•Invalid date format provided for the inputs
•Did not provided the values for required fields
•Given 0 value for invoice number.
•Given 0 value for gross advance received(Gross Advance Received can be saved as 0 only in tool).
•Given 0 value for taxable value(Taxable value can be saved as 0 only in tool).
•Given negative value for invoice/note value or taxable value or tax amounts.
•The HSN code mentioned is not present in GST HSN master.
Please Check For Mandatory Fields,Validations,DateFormats(dd-mmm-yyyy) And invoice/note number

B2B,SEZ,DE - Row: 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)

12 August 2025 Common Causes and Fixes for Offline GSTR-1 Utility Errors
Date Format
Make sure all dates (invoice date, note date, etc.) are in the correct format: DD-MM-YYYY (e.g., 15-07-2025).
Check for blank or invalid dates.
Mandatory Fields
Ensure all required fields are filled for each invoice/note.
Fields like invoice number, taxable value, GST rate, etc., cannot be blank.
Invoice Number
Invoice number should be a valid non-zero, non-negative value.
No special characters or blank spaces.
Taxable Value & Gross Advance
Taxable value and gross advance received should be ≥ 0.
Zero value is allowed only where applicable (like gross advance can be 0).
No negative values allowed.
Negative or Invalid Amounts
Check for any negative values in invoice amount, taxable value, or tax amount fields — these are invalid.
Correct any such entries.
HSN Code
Verify the HSN code against the latest GST HSN master list.
Use valid HSN codes applicable for your goods/services.
HSN codes not listed in GST system will cause errors.
Excel Sheet Validation
Do not delete columns or headers in the offline utility.
Use only the provided templates without structural changes.
Check Rows Mentioned
The error message says rows 5 to 30 have issues — carefully check these rows in your Excel sheet for the above points.

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