Board meetings and agms for pvt.ltd cos.

This query is : Resolved

nautam mehta (Querist)
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30 December 2011 for a private limited company,
1)Is it mandatory to record the Board meetings and the AGM in handwritten form in the meeting register books?
or
2)Is it allowed to be typed
and stuck in the register book?
or
3) Is it allowed to keep in Electronic form?

Nautam Mehta

Bhaskaran Chackrapani Warrier

Bhaskaran Chackrapani Warrier (Expert)
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30 December 2011 The present practice is to type or obtain computerized printing of the minutes in loose leaves and then keep them in a binder. However,the then Department of Company Affairs vide File No. 8/16(1)/61 PR have prescribed that, in certain cases, minutes may be kept in loose leaf binder provided the following conditions are fulfilled:—

a) the pages are serially numbered;

b) the loose leaves are bound up at reasonable interval, say not exceeding six months;

c) there should be proper locking device to ensure security and proper control to prevent irregular removal of those loose leaves.

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