What is GRN

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Daya

Daya (Querist)
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02 March 2025 what is GRN and why it is matched with Purchased invoice.

Aashok Kumar Sharma online

Aashok Kumar Sharma online

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12 August 2025 What is GRN?
GRN stands for Goods Receipt Note.

It is an internal document created by the purchasing or receiving department of a company.

It records the receipt of goods from a supplier.

The GRN includes details like:

Quantity of goods received

Condition of goods

Date of receipt

Purchase order number or contract reference

Why is GRN matched with Purchase Invoice?
The matching process ensures:

Accuracy of received goods:

The GRN confirms that the goods physically received match the order placed.

Verification before payment:

The purchase invoice from the supplier is matched against the GRN to ensure the supplier is billing only for goods actually received.

Prevent discrepancies:

Avoid paying for goods not delivered or damaged goods.

Inventory and Accounting accuracy:

Proper matching helps update inventory and accounts payable correctly.

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