Shifting of warehouse to different location in same city

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SV POWER TOOLS (Querist)
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15 April 2021 Namaste,

We are shifting our warehouse to a newer place in same city, we do not have perfect stock list to make a delivery challan or e waybill, can we take as a lot while preparing a DC and e way bill.

Regards,
Raju

Aashok Kumar Sharma

Aashok Kumar Sharma

(Expert)
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11 July 2024 When you are shifting your warehouse to a newer location within the same city and do not have a perfect stock list readily available, you can still proceed with preparing a delivery challan (DC) and e-way bill. Here’s how you can manage the situation:

### Steps to Prepare Delivery Challan (DC) and E-way Bill for Warehouse Shifting:

1. **Description of Goods:**
- Describe the goods generically in the DC and e-way bill. You can mention categories of goods or types of items (e.g., electronics, clothing, raw materials, etc.) instead of listing each individual item.

2. **Quantity:**
- Provide an approximate quantity of each category or type of goods being moved. This can be based on estimates or rough counts if exact counts are not feasible due to time constraints or other reasons.

3. **Value:**
- Mention the approximate value of goods being transported. This should be a reasonable estimate based on the overall value of the stock being shifted.

4. **Reason for Movement:**
- Clearly state in the DC and e-way bill that the movement is for shifting the warehouse to a new location within the same city. Mention the address of the old warehouse (current location) and the new warehouse (destination location).

5. **Lot or Consolidated Shipment:**
- You can treat the goods as a single lot or a consolidated shipment for the purpose of DC and e-way bill preparation. If you have grouped the goods into categories or types, mention this clearly in the DC.

6. **E-way Bill Generation:**
- Use the GST portal or any e-way bill generation platform to generate the e-way bill based on the information provided in the DC. Enter the approximate details such as total quantity, value, and reason for movement.

7. **Compliance with Rules:**
- Ensure that the DC and e-way bill comply with the rules and regulations applicable in your jurisdiction. Even though the exact stock list may not be available, the authorities generally allow for reasonable estimates during such movements, provided proper documentation is maintained.

### Additional Tips:

- **Documentation:** Keep a record of all documents related to the warehouse shifting, including the DC, e-way bill, and any supporting documents.

- **Accuracy:** While approximate details are acceptable, strive for accuracy in describing the goods and their quantities to the best extent possible.

- **Timely Completion:** Complete the DC and e-way bill process before initiating the actual movement of goods to avoid any compliance issues.

By following these steps and ensuring compliance with GST regulations, you can successfully prepare a delivery challan and e-way bill for shifting your warehouse to a new location within the same city, even if you do not have a perfect stock list available at the time of preparation.

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