Shifting of office

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

27 August 2012 Can u pls list me the authorities & any others who are to be informed after the shifting of registered office of a company & completion of roc formalities?

CS Taher

CS Taher (Expert)
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27 August 2012 Please clarify ur querry whether shifting inside city or upon juridiction of another registrar of companies or out of state.

Querist : Anonymous

Querist : Anonymous (Querist)

27 August 2012 After shifting of any kind....

Asha Kanta Sharma

Asha Kanta Sharma (Expert)
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25 July 2025 After shifting the **registered office of a company**, and completing the required **ROC formalities**, you must **intimate various authorities and stakeholders**. The exact steps vary depending on whether the move is **within the same city**, **within the same ROC**, or **to another state**, but **the post-ROC intimation list is largely the same**.

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### ✅ **Authorities/Departments to be Informed After Shifting Registered Office:**

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### 🏢 1. **Income Tax Department**

* Update new address in:

* **PAN database** (via Form 49A on NSDL or UTI portal).
* **Income Tax e-Filing Portal** under “Profile Settings.”

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### 💼 2. **Goods & Services Tax (GST)**

* Amend **core fields** (Principal Place of Business) via GST portal.
* Submit:

* **New address proof** (e.g. rent agreement or electricity bill).
* **Board Resolution** if required.

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### 💳 3. **TAN (Tax Deduction Account Number)**

* File **Form 49B** to update address with NSDL/UTI.

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### 🏭 4. **Factory/Shop Licenses**

* Apply for:

* **New Factory License** (Factories Act, 1948), if applicable.
* **Shop & Establishment License** in the new jurisdiction.
* **Cancel old license**.

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### 🧾 5. **Professional Tax Department**

* If applicable in the new state/city, register and update professional tax details.

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### 🏦 6. **Banks**

* Update:

* **Company address** in bank records.
* **KYC documents**.
* Submit updated **COI**, Board Resolution, and utility bill.

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### 🧑‍💼 7. **ESI & EPF Authorities**

* Inform **ESIC** and **EPFO** offices of address change.
* **Apply for transfer** of jurisdiction if needed.
* Update records for employee compliance.

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### 🧾 8. **DGFT (if applicable)**

* If your company has **Import Export Code (IEC)**:

* Update address through DGFT portal using DSC.

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### 🌐 9. **Domain Registrars, Website, and Email Signatures**

* Update address on:

* **Official website**
* **Email footers**
* **Letterheads**, invoices, business cards, etc.

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### 🔐 10. **Other Licenses/Registrations**

Depending on your business:

* **FSSAI**, **SEBI**, **Customs**, **Legal Metrology**, **MSME/Udyam**, etc.
* Each authority has its own process and portal for address update.

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### 📢 11. **Internal and External Stakeholders**

* Inform:

* Clients, suppliers, service providers
* Auditors, tax consultants, CS, lawyers
* Employees (internal circular)

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Would you like a customizable **template notification letter** to send to banks, clients, or government departments?

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