Shifting of office
This query is : Resolved
Querist : Anonymous
Querist :
Anonymous
(Querist)
27 August 2012
Can u pls list me the authorities & any others who are to be informed after the shifting of registered office of a company & completion of roc formalities?
27 August 2012
Please clarify ur querry whether shifting inside city or upon juridiction of another registrar of companies or out of state.
Querist : Anonymous
Querist :
Anonymous
(Querist)
27 August 2012
After shifting of any kind....
25 July 2025
After shifting the **registered office of a company**, and completing the required **ROC formalities**, you must **intimate various authorities and stakeholders**. The exact steps vary depending on whether the move is **within the same city**, **within the same ROC**, or **to another state**, but **the post-ROC intimation list is largely the same**.
---
### ✅ **Authorities/Departments to be Informed After Shifting Registered Office:**
---
### 🏢 1. **Income Tax Department**
* Update new address in:
* **PAN database** (via Form 49A on NSDL or UTI portal).
* **Income Tax e-Filing Portal** under “Profile Settings.”
---
### 💼 2. **Goods & Services Tax (GST)**
* Amend **core fields** (Principal Place of Business) via GST portal.
* Submit:
* **New address proof** (e.g. rent agreement or electricity bill).
* **Board Resolution** if required.
---
### 💳 3. **TAN (Tax Deduction Account Number)**
* File **Form 49B** to update address with NSDL/UTI.
---
### 🏭 4. **Factory/Shop Licenses**
* Apply for:
* **New Factory License** (Factories Act, 1948), if applicable.
* **Shop & Establishment License** in the new jurisdiction.
* **Cancel old license**.
---
### 🧾 5. **Professional Tax Department**
* If applicable in the new state/city, register and update professional tax details.
---
### 🏦 6. **Banks**
* Update:
* **Company address** in bank records.
* **KYC documents**.
* Submit updated **COI**, Board Resolution, and utility bill.
---
### 🧑💼 7. **ESI & EPF Authorities**
* Inform **ESIC** and **EPFO** offices of address change.
* **Apply for transfer** of jurisdiction if needed.
* Update records for employee compliance.
---
### 🧾 8. **DGFT (if applicable)**
* If your company has **Import Export Code (IEC)**:
* Update address through DGFT portal using DSC.
---
### 🌐 9. **Domain Registrars, Website, and Email Signatures**
* Update address on:
* **Official website**
* **Email footers**
* **Letterheads**, invoices, business cards, etc.
---
### 🔐 10. **Other Licenses/Registrations**
Depending on your business:
* **FSSAI**, **SEBI**, **Customs**, **Legal Metrology**, **MSME/Udyam**, etc.
* Each authority has its own process and portal for address update.
---
### 📢 11. **Internal and External Stakeholders**
* Inform:
* Clients, suppliers, service providers
* Auditors, tax consultants, CS, lawyers
* Employees (internal circular)
---
Would you like a customizable **template notification letter** to send to banks, clients, or government departments?
---
### ✅ **Authorities/Departments to be Informed After Shifting Registered Office:**
---
### 🏢 1. **Income Tax Department**
* Update new address in:
* **PAN database** (via Form 49A on NSDL or UTI portal).
* **Income Tax e-Filing Portal** under “Profile Settings.”
---
### 💼 2. **Goods & Services Tax (GST)**
* Amend **core fields** (Principal Place of Business) via GST portal.
* Submit:
* **New address proof** (e.g. rent agreement or electricity bill).
* **Board Resolution** if required.
---
### 💳 3. **TAN (Tax Deduction Account Number)**
* File **Form 49B** to update address with NSDL/UTI.
---
### 🏭 4. **Factory/Shop Licenses**
* Apply for:
* **New Factory License** (Factories Act, 1948), if applicable.
* **Shop & Establishment License** in the new jurisdiction.
* **Cancel old license**.
---
### 🧾 5. **Professional Tax Department**
* If applicable in the new state/city, register and update professional tax details.
---
### 🏦 6. **Banks**
* Update:
* **Company address** in bank records.
* **KYC documents**.
* Submit updated **COI**, Board Resolution, and utility bill.
---
### 🧑💼 7. **ESI & EPF Authorities**
* Inform **ESIC** and **EPFO** offices of address change.
* **Apply for transfer** of jurisdiction if needed.
* Update records for employee compliance.
---
### 🧾 8. **DGFT (if applicable)**
* If your company has **Import Export Code (IEC)**:
* Update address through DGFT portal using DSC.
---
### 🌐 9. **Domain Registrars, Website, and Email Signatures**
* Update address on:
* **Official website**
* **Email footers**
* **Letterheads**, invoices, business cards, etc.
---
### 🔐 10. **Other Licenses/Registrations**
Depending on your business:
* **FSSAI**, **SEBI**, **Customs**, **Legal Metrology**, **MSME/Udyam**, etc.
* Each authority has its own process and portal for address update.
---
### 📢 11. **Internal and External Stakeholders**
* Inform:
* Clients, suppliers, service providers
* Auditors, tax consultants, CS, lawyers
* Employees (internal circular)
---
Would you like a customizable **template notification letter** to send to banks, clients, or government departments?
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