Sales tax assessment

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

17 October 2012 please someone tell me which documents are needed for sales tax assessment.

my sales tax assessment is pending for f.y 2010-11 and i want to get it done but don't know which documents should be shown to sales tax officer?

please provide me details my return is quarterly and my sale is central and local

CA Siddhartha Bhardwaj

CA Siddhartha Bhardwaj (Expert)
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17 October 2012 1. Purchase invoices against which input VAT credit was claimed.
2. Sales invoices.
3. Form C.

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Querist : Anonymous

Querist : Anonymous (Querist)

17 October 2012 is any covering latter is required with documents?

are original documents are required or we can take copy of sales tax return , challan and Copy of Cform?

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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23 July 2025 For your **sales tax assessment for FY 2010-11**, here’s a checklist and some tips about documents and procedure:

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### Essential Documents to Show During Sales Tax Assessment:

1. **Sales Invoices:**

* All sales invoices for the period, both for local and interstate sales.
* These prove your declared sales turnover.

2. **Purchase Invoices:**

* Purchase bills/invoices where you have claimed Input VAT credit.
* Helps verify input tax credit claims.

3. **Form C / Form F:**

* Copies of Form C (for concessional interstate sales) and Form F (if applicable).
* To prove concessional tax rates claimed.

4. **Sales Tax Returns:**

* Copies of all quarterly sales tax returns filed for the year.

5. **Payment Challans / Receipts:**

* Proof of tax payments made during the year.

6. **Other Supporting Documents:**

* Debit/credit notes issued.
* Stock registers or stock statements if required.
* Any other documents related to sales/purchases.

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### About Original vs. Copies:

* Usually, **copies** of invoices, returns, and challans are sufficient for assessment.
* However, **originals may be required** if the officer wants to verify authenticity.
* It’s best to keep both originals and copies ready, but **submit copies** with a covering letter unless originals are specifically asked.

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### Covering Letter:

* It is **good practice to submit a covering letter** along with your documents.
* The letter should state the purpose (i.e., submission of documents for sales tax assessment for FY 2010-11), list attached documents, and provide your contact details.

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### Sample Covering Letter (brief):

```
To,
The Sales Tax Officer,
[Office Address]

Subject: Submission of Documents for Sales Tax Assessment for FY 2010-11

Respected Sir/Madam,

Please find enclosed herewith copies of the relevant documents for sales tax assessment of FY 2010-11:

1. Sales Invoices
2. Purchase Invoices
3. Copies of Form C
4. Copies of Quarterly Returns
5. Payment Challans

Kindly acknowledge receipt of the same and let me know if any further documents are required.

Thanking you,
Yours faithfully,
[Your Name & Signature]
[Contact Details]
[Date]
```

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If you want, I can help you draft a more detailed letter or list documents based on your specific state’s rules. Just let me know!

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