Procedure for transfer of dematerialised equity shares

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This query is : Resolved

Company Secretary (Querist)

02 July 2019 Can you explain the procedure for transfer of dematerialised equity shares of an unlisted public company ? please tell me what documents are obtained by the company from the shareholders to execute the transfer.

CA R SEETHARAMAN

CA R SEETHARAMAN (Expert)

02 July 2019 Fill and sign the transfer form and send it to the company.

Company Secretary

Company Secretary (Querist)

02 July 2019 is the form SH.4. ???
want to affix any stamps on the form ??
no objection required from the part of the transferee ??
what are the documents submitted by the company to the dp

CA R SEETHARAMAN

CA R SEETHARAMAN (Expert)

02 July 2019 When you do an off-market transfer, you must use the Debit Instruction Slip (DIS) booklet provided by your DP. The first step is recording the names of shares you want to transfer along with their unique ISIN numbers. The transfers will be processed based on the ISIN numbers so to ensure that the ISINs are entered properly and also do a double check. Then you have to mention the Target Client id, which is a 16-character code and consists of the DP id and the client id combined. Next step is the transfer mode selection! If it is an intra-depository transfer then you must select "Off Market Transfer" column.

On the other hand, if it is a transfer from one depository to another then you must select the "Inter-Depository" option. Select this option carefully based on the debiting account and the target account.

There are a few basic precautions to take here. Ensure that the name of the target recipient and the 16-digit id are perfectly matching otherwise the transfer request could be rejected.

Also, the ISIN numbers need to be clearly mentioned and if any of the ISIN numbers are illegible then the request is liable to be rejected. Lastly, the signature must exactly match with the signature in the master database of the DP and there must be clear balance (without lien) available in your Demat account to effect this transfer of shares.
1 Use DP slip.
2 Stamp duty payable.
3 No objection not required from Transferee.
4 No other documents required.

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