Place of Keeping minutes book

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Sneha

Sneha (Querist)
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20 November 2009 If Minutes Book is kept at place other than Regd. Office, what provision applies? What is to be done?

CA Ravi Sisodia

CA Ravi Sisodia (Expert)
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20 November 2009 Mimutes Book is also part of Books of Accounts. If Minutes Book is kept at place other than Regd. Office then company should intimate in form no.23AA to ROC within 7 days. Address of place where books of accounts is kept, should be disclosed in form no.23AA

N Muralidharan

N Muralidharan (Expert)
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20 November 2009 GOOD INFORMATION FOR PROFESSIONALS

Sneha

Sneha (Querist)
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21 November 2009 Mr. Ravi,

Many thanks for the reply however I am not able to relate to the fact that Minutes books form a part of Books of Accounts, at least not as per section 209.

Please clarify.

CA Ravi Sisodia

CA Ravi Sisodia (Expert)
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21 November 2009 Minutes Book is what ????? in which catagory you given that ?
according to compant Act,1956, minute books are to be present in next Bord meeting. in board meeting its accepted by directors and sign by chairman of Board meeting. there is no provision for place where keeping minutes book,in the Act.
If i am wrong please give true answer of that quory. With Regards CA Ravi sisodia

Sneha

Sneha (Querist)
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21 November 2009 Sir,

Minutes book is what you say. No doubt about that.

However, I do not feel it is a part of Books of 'Accounts' of the Company.

And yes, there is no specific provision as to where the minutes books are to be kept.

However, is there a pressing need to pass a board resolution etc for changing the place of keeping th minutes book OR can be do away without following any procedures?

CA Ravi Sisodia

CA Ravi Sisodia (Expert)
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21 November 2009 maintain Minutes book is a legal requirement for the company, it means it is a under the legal cratirea. what the "Books of Account" please refer secation 209,209(3),541(2)

Sneha

Sneha (Querist)
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21 November 2009 I totally agree that Minutes books must be maintained. However, the place of storing those books is my question.

However s. 209 doesn't mention anything about Minutes books. They are distinct from books of a/cs.

Nevertheless, maintaining minutes book is compulsory.

I needed a clarification as to where to keep th minutes books if not Regd. Office? n wats th procedure?

Form 23AA is not the form required in this case.. that is only fr books of a/c!

udit sharma

udit sharma (Expert)
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16 November 2010 Hi....

As per section 196(1) of the Companies Act, 1956 minutes books have to be necessarily kept at the Registered office of the Company. Totally agreed with Sneha that maintenance of minutes book is mandatory under the Companies Act,1956 but the same will not form a part of the Books of Accounts under section 209 of the Companies Act, 1956:-)

Best Regards

Udit Sharma

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