Optimum Salary Structure

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Varun Monga (Querist)
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14 July 2025 Hello All,

Please help in providing a suitable salary structure which will ensure minimum tax liability for the employee and at the same ensuring that the company is tax compliant .
Would appreciate an early response ,
Thanks for the support
regards
Varun Monga

Asha Kanta Sharma

Asha Kanta Sharma (Expert)
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12 August 2025 Hey Varun! Crafting an optimum salary structure to minimize tax liability for the employee while keeping the company compliant involves balancing salary components and leveraging available tax exemptions and deductions. Here’s a commonly recommended salary structure with tax efficiency in mind for FY 2024-25 / AY 2025-26:

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### Optimum Salary Structure (Example)

| Component | Description & Tax Treatment |
| --------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Basic Salary** | Typically 40-50% of CTC; fully taxable; basis for other components like PF and Gratuity. |
| **House Rent Allowance (HRA)** | Exempt to the extent of least of actual HRA received, rent paid minus 10% basic, or 50% (metro)/40% (non-metro) of basic salary. Should be linked to actual rent paid. |
| **Conveyance Allowance** | Up to ₹1,600 per month (₹19,200 p.a.) exempted if given as conveyance allowance. Alternatively, reimburse actual transport expenses with bills. |
| **Medical Reimbursement** | Exempt up to ₹15,000 per annum (subject to bills) under standard exemption. However, post-2018, mostly done via Mediclaim insurance or salary restructuring. |
| **Special Allowance** | Fully taxable, often a balancing figure. Minimize this to reduce tax liability. |
| **Leave Travel Allowance (LTA)** | Exempt for travel expenses within India for self and family, twice in a block of 4 years, on production of proof. |
| **Employer’s Contribution to Provident Fund** | Up to 12% of basic salary exempt under section 80C for employee; excess is taxable. Company’s contribution not taxable in hands of employee. |
| **Gratuity** | Payable as per payment of Gratuity Act or 4.81% of basic salary (if applicable). Tax-exempt up to limit. |
| **Performance Bonus** | Fully taxable. Could be structured as per company policy. |
| **Professional Tax** | Deducted as per state laws; deductible under Section 16(iii). |
| **Other Benefits** | Group Mediclaim, meal coupons (₹50/day exempt), telephone/mobile reimbursement, etc. |

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### Tips to Minimize Tax Liability:

1. **Maximize Tax-Free Allowances:**
Use HRA, conveyance allowance, LTA effectively.

2. **PF & Superannuation:**
Employer contribution to PF (up to 12% basic) is exempt; consider superannuation fund as well.

3. **Reimbursements vs. Allowances:**
Reimburse actual expenses against bills (telephone, medical, conveyance) rather than fixed allowances for exemption.

4. **Avoid Excessive Special Allowance:**
Keep this component minimal as fully taxable.

5. **Use Section 80C and other deductions:**
Encourage employees to invest in PF, PPF, ELSS, insurance to claim ₹1.5 lakh exemption.

6. **Tax Planning with Perquisites:**
Certain perquisites like meal coupons, telephone reimbursement, uniform allowance are exempt within limits.

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### Sample breakup (for ₹10 lakh CTC):

| Component | Amount (₹) |
| ----------------------------- | ------------------ |
| Basic Salary (50%) | 5,00,000 |
| HRA (40% of Basic, Non-metro) | 2,00,000 |
| Conveyance Allowance | 19,200 |
| Medical Reimbursement | 15,000 |
| Special Allowance | 1,00,000 |
| Employer PF Contribution | 60,000 (12% Basic) |
| Performance Bonus | 1,05,800 |

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Would you like me to customize this based on your company size, sector, or specific employee profile? Also, I can help with salary structuring templates or Excel models.

What do you think?

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