Member identity at AGM

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seenivasa varathan (Querist)
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29 August 2009 Please clarify anyone-
Reg-AGM Proceedings
One shareholder applied & gets the shareholders list from the listed company, with the payment of appropriate fees, as per the companies act,1956.
Subsequently, he is giving a notice to the company u/s 257 of the companies act, seeking to appoint him as independent director of the company in the ensuing AGM.
As per the provisions of the companies act, the board is taking this subject to the shareholders meeting (AGM) & to set the motion in AGM by conducting the voting by show of hands.

In the meantime, the cited shareholder brings with him 20 or 30 persons to the AGM & to request them to act as shareholders, by giving them sufficient shareholder details on hand ( ie.) Name, address, folio no, no. of shares,etc. (since the list is already obtained from the company), to participate in the voting.

1) To eliminate these dummy shareholders, whether we can asks the ID Proof (voter ID /Ration card /Passport copy )at the venue of the AGM to identify the genuiness of the member? OR
2) Is there any alternative steps are available? Please advice.

Thanks in advance
Varathan

Ankur Garg

Ankur Garg (Expert)
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29 August 2009 Hi Seenivase,

Kindly appreciate if you are sure about the fake identity of those 20 or 30 persons, then there is no need to worry.

In that case u have 2 options:

1. You can asks the ID Proof (voter ID /Ration card /Passport copy )at the venue of the AGM itself to identify the genuiness of the member.

2. You can also verify them later before letting such dir, assume his office.

Regards

Ankur Garg

Ankur Garg (Expert)
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29 August 2009 However in my personal experience the verification of identity of shareholder is done by the registrar and share transfer agent (RTA) by verifying the signature of share holder with sepcimen sign held with RTA at the venue of GM.

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