MANAGEMENT INFORMATION SYSTEM

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santosh

santosh (Querist)
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06 November 2007 can you provide me a weekly proforma of manaement information system of an NGO audit?

R.V.RAO

R.V.RAO (Expert)
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10 November 2007 1.BETTER GO BY ACTIVITY CHART WISE based on ngo objects.
2. TAKE ONE SINGLE ACTIVITY AT A TIME.
3. ANALYSE COSTS( ROUTINE AND NON ROUTINE COSTS OF REVENUE AND CAPITAL NATURE) AND BENEFITS ( IN REVENUE TERMS LIKE GRANTS / CONTRIBUTIONS RECEIVED)) over a WEEKLY BASIS IF POSSIBLE . OTHERWISE QUARTERLY PERIODICITY IS IDEAL DEPENDING ON THE NGO FINANCIAL AND NON FINANCIAL COMMITMENTS FOR A SINGLE QUARTER.
4.ANALYSE COSTS AND BENEFITS IN NON REVENUE MODE ALSO TO GIVE MORE CLARITY TO THE EXERCISE.
eg : COSTS NOT MEASURABLE IN MONEY TERMS: SERVICES LIKE ADVISORY OR SHARING A SERVICE WITH OTHERS ON NON MONETARY TERMS .
SIMILARLY BENEFITS OF NON MONEY NATURE ACCRUING TO THE NGO LIKE MANPOWER CONTRIBUTION,ETC...
5.IF WE CAN QUATIFY FOR EACH QUARTER THE MEASURABLE AND NON-MEASURABLE COSTS AND BENEFITS WE KNOW WHERE WE ARE HEADING TO.
6. AGAINST EACH HEAD OF REVENUE OR NON REVENUE COSTS OR BENEFITS ,IF WE STATE WHAT IS THE BUDGET ALLOCATION IF ANY OR TARGETS ENVISAGED FOR THE WEEK OR QUARTER AND THE ACTUAL ACHIEVE MENT , THE RESULTS WILL BE REAL EYE OPENERS.
OFCOURSE THE BLAME GAME STARTS THEN ON AS TO WHO IS RESPONSIBLE FOR THE VARIANCE AND TO WHAT EXTENT AND HOW WELL NOT TO DEVIATE FROM TARGETS IN FUTURE ie CORRECTIVE STEPS TO TAKE FOR FUTURE. ETC...
MIS IS A PAIN TO START WITH, BUT GAIN IN LONG TERM.
R.V.RAO

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