Cash voucher

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Querist : Anonymous

Querist : Anonymous (Querist)

11 March 2014 Can anybody tell me what should be included in cash voucher for controlling purpose?
is there any specific format for cash voucher & details to be included?

CS,CA F,Numrologi TusharSampat

CS,CA F,Numrologi TusharSampat (Expert)

11 March 2014 for controlling there should be a limit of payments to be made and there should be heirarchy of authority like for payment upto 5,000 no autority
between 5,000-10,000 of immediate superior
10,000-20,000 superior's superior
above 50,000-1,00,000 only managers etc

Sandeep Dharar

Sandeep Dharar (Expert)

11 March 2014 I didn't understand what u r asking..Elaborate ur query

Querist : Anonymous

Querist : Anonymous (Querist)

11 March 2014 my query is what details to be included in cash voucher if there is no supporting documents for some expenses? how can one verify whether cash payments made for which supporting documents are not available are genuine or fake? e.g. loading unloading expenses, local transport exp, conveyance.etc

CS,CA F,Numrologi TusharSampat

CS,CA F,Numrologi TusharSampat (Expert)

11 March 2014 deatils like date, nature of exp,amount in figures, in words,signature of cashier and other officials,heading of co name with address sr no etc

Sandeep Dharar

Sandeep Dharar (Expert)

11 March 2014 If there r no supporting documents we have to believe that the expense is genuine. But u can easily find a fake voucher. Like Loading & Unloading expense is not heavy in nature so if u find a big amt vchr, then note it down & show it to the responsible person..

For local Transportation, if the travel is made through bus then fair ticket should b attached to it. the cab drivers also issue a fair receipt, same is the case with tram, metros etc. but in the case of autos it is not present, but u can set a target that it varies between this to this, if it is also big in value then report it to the authorised person.

Ganeshbabu K

Ganeshbabu K (Expert)

11 March 2014 Regarding conveyance and travelling expence
.
Company ahould have ta&da rules and payment ahould be done accordingly
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Means it will fix how local conveyance and travelling expences to be paid..
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Suppose we can say local conveyance should be Rs.x per km..and it ia paid after getting details of travel..and can ask it should be approved by competent authority
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In a same way travelling expences bills also we can place some internal controls..understanding client business

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