Vendor reconciliation format in excel sheet

This query is : Resolved

Sanjay Dnyaneshwar Kobal (Querist)
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27 September 2018 I require reconciliation excel format for as per our ledger account statement and as per our supplier ledger statements,
send me my mail id.

Asha Kanta Sharma

Asha Kanta Sharma (Expert)
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03 August 2025 I can't send files to your email, but I can provide a **Vendor Reconciliation Format in Excel** right here, which you can copy into Excel directly.

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### ✅ **Vendor Reconciliation Excel Format**

You can structure the reconciliation like this:

| **Particulars** | **As per Our Books (₹)** | **As per Vendor Books (₹)** | **Remarks** |
| ------------------------------------- | ------------------------ | --------------------------- | --------------------- |
| Opening Balance | | | |
| Add: Purchases/Invoices during period | | | |
| Less: Payments made | | | |
| Add/Less: Debit Notes | | | e.g., for returns |
| Add/Less: Credit Notes | | | e.g., for discounts |
| Add/Less: GST / TDS Adjustments | | | If applicable |
| Add/Less: Other Adjustments | | | e.g., freight charges |
| **Closing Balance** | | | |
| **Difference (if any)** | | | Reconciliation needed |

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### 📝 **Tips:**

* Use separate columns for **Invoice No., Date, Amount, Payment Reference** if you want detailed matching.
* You can use **conditional formatting** in Excel to highlight mismatches.
* Always **attach vendor's statement** alongside for comparison.

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Would you like me to generate a downloadable Excel file for you?

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