Vendor reconciliation format in excel sheet

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This query is : Resolved

Sanjay Dnyaneshwar Kobal (Querist)

27 September 2018 I require reconciliation excel format for as per our ledger account statement and as per our supplier ledger statements,
send me my mail id.

Aashok Kumar Sharma

Aashok Kumar Sharma

(Expert)

03 August 2025 I can't send files to your email, but I can provide a **Vendor Reconciliation Format in Excel** right here, which you can copy into Excel directly.

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### ✅ **Vendor Reconciliation Excel Format**

You can structure the reconciliation like this:

| **Particulars** | **As per Our Books (₹)** | **As per Vendor Books (₹)** | **Remarks** |
| ------------------------------------- | ------------------------ | --------------------------- | --------------------- |
| Opening Balance | | | |
| Add: Purchases/Invoices during period | | | |
| Less: Payments made | | | |
| Add/Less: Debit Notes | | | e.g., for returns |
| Add/Less: Credit Notes | | | e.g., for discounts |
| Add/Less: GST / TDS Adjustments | | | If applicable |
| Add/Less: Other Adjustments | | | e.g., freight charges |
| **Closing Balance** | | | |
| **Difference (if any)** | | | Reconciliation needed |

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### 📝 **Tips:**

* Use separate columns for **Invoice No., Date, Amount, Payment Reference** if you want detailed matching.
* You can use **conditional formatting** in Excel to highlight mismatches.
* Always **attach vendor's statement** alongside for comparison.

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Would you like me to generate a downloadable Excel file for you?

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