Urgent help regarding project finance.....

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

12 January 2013 I have to make a project report for a proprietorship who is having a cement agency.
The person wants to take a loan amounting to Rs.7,00,000 from Govt. under Loan for minorities.
So, just wanted to know what are the information needed in it?
And what are the ratios which are needed to present including the industry ratio.
Any other thing needed to be taken care of.

Please help me....

Querist : Anonymous

Querist : Anonymous (Querist)

13 January 2013 hello...is there no expert to help me in solving these problem....

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
Follow

02 August 2025 Creating a **project report for project finance**, especially for a **cement agency** under a **government minority loan scheme**, needs to be precise, practical, and aligned with what financial institutions expect. Here's a structured guide to help you prepare this urgently and professionally.

---

## ✅ **Purpose of the Project Report**

To assist the loan sanctioning authority (government agency/bank) in understanding:

* **Business background**
* **Loan requirement & utilization**
* **Financial viability**
* **Repayment capacity**

---

## 🧾 **1. Key Information to Include in the Project Report**

### A. **Business Details**

* Name of the Proprietor
* Business Name, Address, Contact Details
* Type of Business: Cement Agency (Wholesale/Retail)
* Business Registration: GST, PAN, MSME (if available)
* Years of operation (if existing), or New setup
* Ownership status (Proprietorship, Minority certificate)

### B. **Loan Details**

* Loan Amount: ₹7,00,000
* Purpose: e.g., Working capital, stock purchase, shop renovation, transport vehicle, etc.
* Loan Scheme: Mention the exact scheme (e.g., NMDFC loan, PMEGP, etc.)

---

## 📊 **2. Financial Projections (at least 3 years)**

Include:

| Statement | Details |
| --------------------------- | --------------------------------------------------- |
| **Projected Profit & Loss** | Expected sales, cost of goods, expenses, net profit |
| **Projected Balance Sheet** | Assets, liabilities, capital structure |
| **Cash Flow Statement** | Monthly inflows/outflows to show repayment capacity |
| **Break-even Analysis** | At what sales level business covers its cost |
| **Loan Repayment Schedule** | EMI plan with interest and tenure |

---

## 📈 **3. Key Ratios to Include**

Banks/Govt bodies will look at these **financial ratios**:

| Ratio | Formula | Ideal Benchmark |
| ---------------------------------------- | --------------------------------------- | --------------- |
| **Current Ratio** | Current Assets / Current Liabilities | ≥ 1.33 |
| **Debt-Equity Ratio** | Total Debt / Proprietor’s Capital | ≤ 2:1 |
| **Gross Profit Ratio** | (Gross Profit / Sales) × 100 | 10–20% (varies) |
| **Net Profit Ratio** | (Net Profit / Sales) × 100 | 5–10% |
| **DSCR** *(Debt Service Coverage Ratio)* | Net Operating Income / Loan Installment | ≥ 1.5 |

---

## 🏗️ **4. Cement Agency Specific Considerations**

* **Inventory turnover**: Cement is high volume, low margin – so stock movement speed matters
* **Location**: Is it near construction zones, developers, builders?
* **Supplier contracts**: Any tie-up with ACC, Ultratech, etc.?
* **Market demand**: Infrastructure activity in the area?

---

## 📌 **5. Attachments to Include**

* KYC documents (PAN, Aadhar, Address proof)
* Minority certificate
* ITRs (if any)
* Quotation for expenses (e.g., cement godown, shelves, transport)
* Statement of current assets (inventory, receivables)
* Bank statement (last 6 months)
* Provisional financials (if business exists)
* Business registration/license
* Udyam registration (for MSME benefits)

---

## 📑 **6. Format – Suggested Headings for the Project Report**

1. Executive Summary
2. Promoter Profile
3. Business Overview
4. Product/Service Details
5. Market Potential
6. Funding Requirement
7. Financial Projections (P\&L, BS, CF)
8. Ratio Analysis
9. Repayment Schedule
10. SWOT Analysis
11. Conclusion
12. Annexures (documents, certificates, etc.)

---

## 💡 Pro Tips

* Keep the language clear and simple (don’t overcomplicate financial terms)
* Make projections **realistic**, not overly optimistic
* Emphasize **minority status**, local demand, and repayment ability

---

If you'd like, I can **prepare a sample project report template** (editable in Word/Excel) or help with the **financial calculations**. Just confirm:

* Is the business **new or existing**?
* What’s the exact **loan scheme name** (e.g., from NMDFC, SIDBI, PMEGP)?
* Do you have any **initial figures** (sales, profit, capital, etc.)?

Once I have that, I can tailor it even better.

You need to be the querist or approved CAclub expert to take part in this query .
Click here to login now