Uploading of J1 and Issuing Ledger confirmation

This query is : Resolved

Somnath Chavan (Querist)
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17 February 2025 Dear Sir/Madam,

I am writing to seek your guidance on uploading a revised Annexure J1 for the financial years 2013-14 and 2014-15. One of our customers is not receiving the input of VAT as it was mistakenly booked as a sale to an unregistered party.

We have corrected the mistake and now need to file a revised Annexure J1 to reflect the correct information. Could you please provide us with the following guidance:

1. Procedure for uploading the revised Annexure J1
2. Required documents and information to be submitted along with the revised Annexure J1

Asha Kanta Sharma

Asha Kanta Sharma (Expert)
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12 August 2025 Certainly! Here’s a clear guide to help you with uploading a revised Annexure J1 and issuing ledger confirmation for the financial years 2013-14 and 2014-15 related to VAT corrections:

1. Procedure for Uploading Revised Annexure J1
Step 1: Log in to the relevant state VAT department’s online portal (e.g., the commercial tax department’s official VAT portal).

Step 2: Navigate to the section for submitting or uploading Annexure J1 (this may be under audit or assessment sections depending on your state’s portal).

Step 3: Select the relevant financial year (2013-14 or 2014-15).

Step 4: Choose the option to upload a revised Annexure J1 or file a correction. Some portals allow replacing the earlier submitted Annexure or uploading an addendum.

Step 5: Upload the corrected Annexure J1 file (usually in Excel or PDF format as per the portal’s format requirements).

Step 6: Submit the form and take acknowledgment or receipt of the submission.

Note: If your state VAT portal does not allow direct online revision for old years, you may need to file a physical application along with revised Annexure at the local VAT office.

2. Required Documents and Information to Submit Along with Revised Annexure J1
Revised Annexure J1: Properly prepared with corrections reflecting the correct party details and input VAT credit adjustments.

Letter of Explanation: Brief letter explaining the reason for revision (mistaken booking of sale to an unregistered party, correction needed to allow ITC to customer).

Ledger Confirmation: A statement or certificate confirming that the customer’s VAT ledger has been corrected or updated accordingly.

Supporting Documents:

Copies of original invoices showing VAT input.

Proof of correction (e.g., revised sale invoices or credit notes issued).

Any prior correspondence with VAT authorities, if applicable.

Additional Tips:
Coordinate with the customer to ensure they also update their VAT records/returns based on the revised Annexure J1.

Keep copies of all uploaded documents and acknowledgment receipts for your records.

If necessary, consult with the VAT department or your tax consultant for any state-specific procedural nuances.

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