Surrender of din

This query is : Resolved

saurabh (Querist)
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19 February 2016 Dear Professionals ,

I registered for DIN of one of my client ,which showed as failed on MCA site. I again applied for Din and formed a private limited with that DIn.
Next day I was surprised to see two Din emails as approved from MCA.
My Question is do I need to Surrender the First DIN??
If yes as per process I read from Ca Club earlier post I have filled DIR-5 , I require proforma for Affidavit & Board Resolution please provide..
DO I require Board Resoluton,since I have not used that First DIN and Company doesnt have any link with that DIN??

Thanks in Advance for the help.

CS Divesh Goyal

CS Divesh Goyal (Expert)
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28 February 2016 drop me mail on csdiveshgoyal@gmail.com
i will mail you complete process

saurabh

saurabh (Querist)
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07 March 2016 Hii divesh,

no reply from u .. I have already email you on 28th Feb.

Thanks

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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26 July 2025 Here’s a concise answer and guidance for your **DIN surrender query**:

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### 1. **Do you need to surrender the first DIN?**

* **Yes, ideally you should surrender the first DIN** because MCA records two active DINs against one person, which is not allowed.
* Even if the first DIN was never used or linked to any company, it’s best practice to surrender it to avoid future compliance issues.

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### 2. **Is Board Resolution required if the first DIN is not linked to any company?**

* If the DIN is **not linked to any company** and was never used for any appointment, then **Board Resolution is generally NOT required** for surrendering that DIN.
* However, an **affidavit** by the DIN holder stating the reason for surrender (i.e., duplicate DIN issued due to system error, never used etc.) is required.

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### 3. **Documents typically required for surrendering a DIN:**

* **Application in form DIR-5** (Surrender of DIN).
* **Affidavit on non-judicial stamp paper** explaining the reason for surrender.
* If the DIN was linked to a company, a **Board Resolution authorizing the surrender** is mandatory; but in your case, it's not linked, so affidavit alone should suffice.

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### 4. **Proforma (sample) for Affidavit and Board Resolution:**

* **Affidavit sample:**

```
AFFIDAVIT FOR SURRENDER OF DIN

I, [Full Name], son/daughter of [Father's Name], residing at [Address], do hereby solemnly affirm and declare as under:

1. That I was allotted DIN No. [First DIN Number] which was never used for appointment in any company.
2. That subsequently, I was allotted DIN No. [Second DIN Number] which is now being used for all my director appointments.
3. That I am surrendering the first DIN as it is a duplicate and not in use.
4. That there is no pending litigation or inquiry involving me under the said DIN.
5. That the above statement is true to my knowledge and belief.

Date:
Place:
Signature: [DIN Holder's Name]
```

* **Board Resolution sample** (only if required):

```
RESOLVED THAT pursuant to the provisions of the Companies Act, 2013 and rules made thereunder, the consent of the Board be and is hereby accorded for surrender of DIN No. [DIN Number] allotted to Mr./Ms. [Name], which is no longer in use.

FURTHER RESOLVED THAT Mr./Ms. [Authorized Person], Director/Company Secretary of the company, be and is hereby authorized to file Form DIR-5 with the Registrar of Companies for surrender of the said DIN.

Certified True Copy

Date:
Place:
Chairman/Director/Company Secretary
```

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### Summary for your case:

* File **DIR-5** with affidavit.
* No Board Resolution needed if no company linked to first DIN.
* Send affidavit and DIR-5 to MCA as per prescribed mode.

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If you want, I can help you prepare the affidavit and DIR-5 draft. Would you like that?

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