Supporting document for trade name in GST

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This query is : Resolved

k chakraborty (Querist)

12 August 2025 we are willing to use a trade name (separate from our legal name) in GST registration(via amendment) what kind of supporting document can we produce for the same??

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)

13 August 2025 ✅ Acceptable Supporting Documents for Trade Name in GST:
GST law does not mandate a specific document for trade name changes, but based on practice and GST portal guidance, you can provide:
1. Trade Name Usage Proof (any one or more of the following):
Document Purpose
🧾 Invoice or Bill Showing business conducted under the trade name
📄 Bank Account Statement or Cheque Book With trade name printed
📜 Shop Act License / Municipal License In the trade name
📠 Trade License / MSME Certificate With trade name mentioned
🧾 Letterhead, Visiting Card, or Brochure Preferably with GSTIN
🌐 Domain registration / Website Screenshot Showing trade name use in business
📄 Declaration / Affidavit On stamp paper (optional in most cases) declaring intent to use the trade name for business
📌 How to File the Amendment:
Log into GST portal
Go to: Services → Registration → Amendment of Registration (Non-core Fields)
In the Business Details tab, update the Trade Name field
Upload relevant supporting documents
Submit using DSC / EVC
⚠️ Notes:
Legal Name and Trade Name can be different; GST portal allows this.
Ensure the trade name does not violate trademark rights of others.
Once approved, the new trade name will appear on the GST certificate.

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