Staff welfare

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

03 April 2018 i working one manufacturing company were all the employee expenses taken as Staff welfare expenses is this right???

CA Suresh Jain

CA Suresh Jain (Expert)
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03 April 2018 Even salary, reimbursements etc also ?? Expenses incurred from the welfare of employees should only be classified under this heading

Expert : Anonymous

Expert : Anonymous (Expert)

03 April 2018 Explain Yourself for the Expenditures then you can get exact solution from our experts... By RAJA P M.

Asha Kanta Sharma online

Asha Kanta Sharma online

(Expert)
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25 July 2025 Hey! About booking **all employee expenses under “Staff Welfare Expenses”** in your manufacturing company — here’s the clarity:

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### What is "Staff Welfare Expenses"?

* **Staff Welfare Expenses** generally include costs related to the **well-being of employees beyond their normal salary and wages**, like:

* Recreational facilities
* Staff canteen or mess expenses
* Medical facilities
* Uniforms
* Sports activities
* Festivals, gifts to staff
* Transport facilities, etc.

* It **does NOT include normal salary, wages, or statutory benefits** like PF, ESI, gratuity, etc.

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### What should be classified as Staff Welfare?

| Expense Type | Classification |
| ------------------------ | ------------------------------------- |
| Salary, Wages | Salary & Wages (direct expense) |
| Bonuses, Incentives | Salary & Wages |
| Staff Canteen Expenses | Staff Welfare |
| Medical Expenses | Staff Welfare |
| Uniforms | Staff Welfare |
| Recreation / Festivals | Staff Welfare |
| Training Expenses | Usually Employee Training/HR Expenses |
| Transport Facilities | Staff Welfare |
| Employee Welfare Schemes | Staff Welfare |

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### So, **all employee expenses booked as Staff Welfare is NOT correct**.

* Salaries and wages should be separately recorded under **salary expenses** or **wages**.
* Staff welfare should be for expenses over and above the basic pay.

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### Why correct classification matters?

* For **accurate financial reporting**, statutory compliance, and audit purposes.
* Helps in correct costing, budgeting, and tax treatment.

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If you want, I can help you prepare a proper chart of accounts classification or accounting policy note for employee expenses. Want that?

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