Roc compliance for director resignation

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

24 March 2014 What forms are required to be submitted to ROC for director resignation.

Director was also holding 25% share capital, which has been settled by remaining directors. Company is private limited with 3 no of directors and 1,00,000 capital.

CA Surendra Bhatt (ACA,DISA)

CA Surendra Bhatt (ACA,DISA) (Expert)
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24 March 2014 Form No. 32.

Querist : Anonymous

Querist : Anonymous (Querist)

24 March 2014 what to do for transfer of share.
Is anything needs to be done

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
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22 July 2025 For director resignation in a private limited company, the following ROC compliance is required:

Director Resignation ROC Filing:
Form to be filed: Form DIR-12

Timeline: Within 30 days from the date of resignation

Attachments: Resignation letter of the director and board resolution accepting resignation.

Regarding transfer of shares:
Share Transfer Process:

Prepare a share transfer deed (Form SH-4), signed by both transferor (resigning director, who is shareholder) and transferee.

The company’s Board must approve the transfer (Board resolution).

Update the Register of Members and issue a new share certificate to the transferee.

Cancel the old share certificate held by the transferor.

ROC Filing:

No direct ROC filing is required for share transfer, but the company must file the Annual Return (Form MGT-7) and Financial Statements (Form AOC-4) reflecting updated shareholding.

If shares are transferred before the Annual Return filing, the updated details will be reported there.

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