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Retiring director opts not to re-elect

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(Querist)
20 March 2011 A director who is retiring by rotation at the ensuing Annual General Meeting opts to retire from the office of director at the AGM. A company decides not to fill up his vacancy. what is the procedure and what is the template of the resolution
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Jayashree S Iyer

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Jayashree S Iyer (Expert)
21 March 2011 1) In the Board Meeting simply note and the retirement of the Director and authorise somebody to file form 32 for his exit.
2) File Form 32 within 30 days of his retirement.
3) In the notice of AGM do not include his reappointment in the agenda and do not take up his reappointment in the AGM. Simply place the fact of his retirement before the members.
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