Regarding meeting minutes

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This query is : Resolved

SONIKA (Querist)

21 February 2012 sir my query is that can minutes book of board meeting and Annual General Meeting be maintained in loose leaf form. if yes, then in what section and in how many days it should be bounded.

Bhaskaran Chackrapani Warrier

Bhaskaran Chackrapani Warrier (Expert)

21 February 2012 Minutes of the Board meetings, if maintained in loose-leaf form, should
be bound at intervals coinciding with the financial year of the
company. Minutes of other meetings, if maintained in loose-leaf form,
should be bound at reasonable intervals. There should be proper
locking device to ensure security and control.

Courtesy :- SS-5 of ICSI

SONIKA

SONIKA (Querist)

21 February 2012 sir please clear the term coinciding with the financial year in case of Board Meeting and reasonable intervals in case of Other meetings

CS Mitesh Mehta

CS Mitesh Mehta (Expert)

21 February 2012 The Department of Company Affairs in its 5th Annual Report has expressed its view on Maintenance of minutes in the loose-leaf form, & allowed the same on the conditions that other procedural requirement of section 193 is complied & at the same time company should take all possible safeguard against manipulation or interpolation and bound up the loose-leaves in books at reasonable intervals, say sixth months.

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