Proof / Substance for EMD Payment in Tenders

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Businesses filing tenders often need proof of Earnest Money Deposit (EMD) payments for their auditors. When EMD is paid via Demand Draft, online portals, or Bank Guarantees, obtaining official receipts can be challenging. While some e-procurement portals might offer payment acknowledgements, they are not always provided. In such cases, the tender document itself may serve as supporting evidence, or contacting the tenderer directly might be an option.

CA Parag Jani

CA Parag Jani (Querist)
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04 August 2021 We file many tenders and submit EMD to Tendering Authorities for tender submission. Our Auditors are asking for receipt/ proof of EMD payment by concerned Tendering Authorities. These tenders are filed on portals like E-Procure and EMD is generally in the form of DD, Online Payment and Bank Guarantees.

Is there any way to obtain substance for EMD payment in this case? Please guide.

CMA Poornima Madhava

CMA Poornima Madhava (Expert)
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04 August 2021 One option is to check if such e-procurement portals provide receipts for such payments. If not, tender document is the only supporting document I think.

CA Parag Jani

CA Parag Jani (Querist)
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04 August 2021 Thanks Purnima. But I believe Tender Portals don't provide any acknowledgement, other than successful bid filing.

CMA Poornima Madhava

CMA Poornima Madhava (Expert)
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04 August 2021 Oh! Another alternative that I could now think of is to contact the tenderer to request for receipts but not all might respond I think.
I think the auditor can consider the tender document itself as a supporting doc wherever receipts are not available.

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