Late filing penalty

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

26 December 2013 Dear Sir,
One of my client has filed vat return late for Q1 of F.Y 2012-13 and had paid penalty Rs.5000/- for the same, but now i want to revise the same return because of some difference. The form 231 is not accepting the penalty of Rs.5000/- in the late fees column, it giving error "Late Fee Should be only Original Returns" because of this error my vat credit amount change, kindly advice for the same at the earliest.

Thanking You.

Querist : Anonymous

Querist : Anonymous (Querist)

28 December 2013 Dear Sir,
Please reply at immediate basis.

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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02 August 2024 For addressing the issue of revising a VAT return where a penalty has already been paid and the form is rejecting the entry for late fees, you can follow these steps:

### **1. Understanding the Error**
The error message "Late Fee Should be only Original Returns" indicates that the system is not allowing you to enter or modify the late fee amount in a revised return. This often happens because the system expects late fees to be reported only in original returns and not in revised ones.

### **2. Steps to Resolve the Issue**

1. **Check Filing Status**
- Verify the status of your original return. Ensure that the original return for which the penalty was paid has been filed and accepted correctly.

2. **Manual Filing Option**
- If the online system does not allow the entry of late fees in the revised return, consider filing the revised return manually with the VAT department. Contact your local VAT office to discuss the issue and get guidance on manual processing.

3. **Revised Return without Late Fee**
- If you are unable to enter the late fee in the revised return, file the revised return without including the late fee amount. The revised return should accurately reflect the corrected VAT credit and other details.

4. **Inform VAT Department**
- Submit a letter or application to the VAT department explaining the issue and requesting guidance. Provide them with details about the penalty paid and the reasons for the revised return. They may guide you on how to handle this situation or adjust the penalty amount in their records.

5. **Adjustments in Future Returns**
- If the VAT department allows, you might be able to make adjustments in subsequent returns to reflect the correct VAT credit and penalties.

### **3. Contacting VAT Authorities**

1. **Local VAT Office**
- Visit or contact the local VAT office for your region to explain the situation. They may provide specific instructions or allow you to rectify the issue manually.

2. **Technical Support**
- Reach out to the technical support team of the VAT online portal for assistance. They may help resolve system-related issues or guide you on alternative ways to handle the problem.

### **4. Documentation**

- **Retain Proof**
- Keep all documentation related to the penalty payment and the revised return, including receipts and correspondence with the VAT department. This documentation will be useful in case of any future queries or audits.

### **Summary**

- **Original Return**: Ensure the original return is correctly filed and accepted.
- **Manual Filing**: Consider manual submission if the system rejects late fee entries.
- **Department Guidance**: Seek guidance from the VAT department on how to proceed with the revised return and penalty issues.
- **Documentation**: Maintain proper records of all transactions and communications.

By following these steps, you should be able to address the issue with the late filing penalty and ensure your revised VAT return is processed correctly.

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