Format of minute
This query is : Resolved
22 February 2012
sir please send me format of minutes for change in name of the company.
thank you
thank you
22 February 2012
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF [NAME OF THE COMPANY] HELD ON [DATE] AT [TIME] AT [ADDRESS OF REGISTERED OFFICE]
-------------------------------------------
DIRECTORS PRESENT
[Name of the directors present]
IN ATTENDANE
[Name of the Company Secretary]
CHAIRMAN OF THE MEETING
[Name of the Chairman], with the consent of the Board, took the Chair and presided over the meeting. He welcomed all the Directors to the meeting of the Board of Directors. Thereafter, he ascertained the quorum, and declared that the meeting was duly convened and properly constituted and agenda of the meeting was taken up.
LEAVE OF ABSENCE
[Name of the director] expressed his unwillingness to attend the Board Meeting, hence leave of absence was granted to him.
1.TO TAKE NOTE OF THE MINUTES OF THE LAST BOARD MEETING
The minutes of the last meeting of Board of Directors duly initialed by the Chairman were placed before the Board and board took note of the same.
2. CHANGE OF NAME
The Chairman informed the Board that to reflect the main business activities of the Memorandum of Association, it is proposed to change the name of the Company from [Existing name of the Company]to [New approved name of the company] which will require the approval of shareholder in general meeting. He further informed that the change of name of the Company as aforesaid does not change the legal status or constitution of the Company, nor does it affect any rights or obligations of the Company. The Board considered the same and passed the following resolution:
“RESOLVED THAT pursuant to the provisions of Section 21 and other applicable provisions, if any, of the Companies act 1956, (including any statutory modification or re-enactment thereof for the time being in force) and subject to the approval of the Registrar of Companies and subject to the approval of Shareholders in general meeting or any other authority as may be necessary, the consent of the Board be and is hereby given to change the name of the Company from[Existing name of the Company] to [New approved name of the company].
“RESOLVED FURTHER THAT (Name of the authorized person(s)), be and are hereby severally \ jointly authorized to file Form 1A for making application for change of name & to do all such acts, deeds, things and matters as may be required or necessary in this matter on behalf of the Company.”
3. NOTICE FOR CALLING OF AN EXTRA-ORDINARY GENERAL MEETING
The Chairman again explained that in connection with the above said resolutions, it is necessary to convene an Extra Ordinary General Meeting of the Company. A draft of the Notice calling an Extra-ordinary General Meeting was also placed before the Board for its perusal The Board considered the same and following resolution was passed :
“RESOLVED THAT the Extra Ordinary General Meeting of the Company be convened on [Day] the[Date] at [Time] at [Place] the registered office of the Company to consider the matter given in the notice as per draft placed before the meeting".
"RESOLVED FURTHER THAT draft notice of Extra Ordinary General meeting as placed before the Board together with explanatory statement thereto be and is hereby approved and [Name of the person(s) authorized] be and are hereby severally authorized to sign and issue the same to all the shareholders of the Company."
4. VOTE OF THANKS
There being no other business to transact, the meeting concluded with a vote of thanks to the Chair.
Dated:
Place:
CHAIRMAN
-------------------------------------------
DIRECTORS PRESENT
[Name of the directors present]
IN ATTENDANE
[Name of the Company Secretary]
CHAIRMAN OF THE MEETING
[Name of the Chairman], with the consent of the Board, took the Chair and presided over the meeting. He welcomed all the Directors to the meeting of the Board of Directors. Thereafter, he ascertained the quorum, and declared that the meeting was duly convened and properly constituted and agenda of the meeting was taken up.
LEAVE OF ABSENCE
[Name of the director] expressed his unwillingness to attend the Board Meeting, hence leave of absence was granted to him.
1.TO TAKE NOTE OF THE MINUTES OF THE LAST BOARD MEETING
The minutes of the last meeting of Board of Directors duly initialed by the Chairman were placed before the Board and board took note of the same.
2. CHANGE OF NAME
The Chairman informed the Board that to reflect the main business activities of the Memorandum of Association, it is proposed to change the name of the Company from [Existing name of the Company]to [New approved name of the company] which will require the approval of shareholder in general meeting. He further informed that the change of name of the Company as aforesaid does not change the legal status or constitution of the Company, nor does it affect any rights or obligations of the Company. The Board considered the same and passed the following resolution:
“RESOLVED THAT pursuant to the provisions of Section 21 and other applicable provisions, if any, of the Companies act 1956, (including any statutory modification or re-enactment thereof for the time being in force) and subject to the approval of the Registrar of Companies and subject to the approval of Shareholders in general meeting or any other authority as may be necessary, the consent of the Board be and is hereby given to change the name of the Company from[Existing name of the Company] to [New approved name of the company].
“RESOLVED FURTHER THAT (Name of the authorized person(s)), be and are hereby severally \ jointly authorized to file Form 1A for making application for change of name & to do all such acts, deeds, things and matters as may be required or necessary in this matter on behalf of the Company.”
3. NOTICE FOR CALLING OF AN EXTRA-ORDINARY GENERAL MEETING
The Chairman again explained that in connection with the above said resolutions, it is necessary to convene an Extra Ordinary General Meeting of the Company. A draft of the Notice calling an Extra-ordinary General Meeting was also placed before the Board for its perusal The Board considered the same and following resolution was passed :
“RESOLVED THAT the Extra Ordinary General Meeting of the Company be convened on [Day] the[Date] at [Time] at [Place] the registered office of the Company to consider the matter given in the notice as per draft placed before the meeting".
"RESOLVED FURTHER THAT draft notice of Extra Ordinary General meeting as placed before the Board together with explanatory statement thereto be and is hereby approved and [Name of the person(s) authorized] be and are hereby severally authorized to sign and issue the same to all the shareholders of the Company."
4. VOTE OF THANKS
There being no other business to transact, the meeting concluded with a vote of thanks to the Chair.
Dated:
Place:
CHAIRMAN
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22 February 2012
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF [NAME OF THE COMPANY] HELD ON [DATE] AT [TIME] AT [ADDRESS OF REGISTERED OFFICE]
-------------------------------------------
DIRECTORS PRESENT
[Name of the directors present]
IN ATTENDANE
[Name of the Company Secretary]
CHAIRMAN OF THE MEETING
[Name of the Chairman], with the consent of the Board, took the Chair and presided over the meeting. He welcomed all the Directors to the meeting of the Board of Directors. Thereafter, he ascertained the quorum, and declared that the meeting was duly convened and properly constituted and agenda of the meeting was taken up.
LEAVE OF ABSENCE
[Name of the director] expressed his unwillingness to attend the Board Meeting, hence leave of absence was granted to him.
1.TO TAKE NOTE OF THE MINUTES OF THE LAST BOARD MEETING
The minutes of the last meeting of Board of Directors duly initialed by the Chairman were placed before the Board and board took note of the same.
2. CHANGE OF NAME
The Chairman informed the Board that to reflect the main business activities of the Memorandum of Association, it is proposed to change the name of the Company from [Existing name of the Company]to [New approved name of the company] which will require the approval of shareholder in general meeting. He further informed that the change of name of the Company as aforesaid does not change the legal status or constitution of the Company, nor does it affect any rights or obligations of the Company. The Board considered the same and passed the following resolution:
“RESOLVED THAT pursuant to the provisions of Section 21 and other applicable provisions, if any, of the Companies act 1956, (including any statutory modification or re-enactment thereof for the time being in force) and subject to the approval of the Registrar of Companies and subject to the approval of Shareholders in general meeting or any other authority as may be necessary, the consent of the Board be and is hereby given to change the name of the Company from[Existing name of the Company] to [New approved name of the company].
“RESOLVED FURTHER THAT (Name of the authorized person(s)), be and are hereby severally \ jointly authorized to file Form 1A for making application for change of name & to do all such acts, deeds, things and matters as may be required or necessary in this matter on behalf of the Company.”
3. NOTICE FOR CALLING OF AN EXTRA-ORDINARY GENERAL MEETING
The Chairman again explained that in connection with the above said resolutions, it is necessary to convene an Extra Ordinary General Meeting of the Company. A draft of the Notice calling an Extra-ordinary General Meeting was also placed before the Board for its perusal The Board considered the same and following resolution was passed :
“RESOLVED THAT the Extra Ordinary General Meeting of the Company be convened on [Day] the[Date] at [Time] at [Place] the registered office of the Company to consider the matter given in the notice as per draft placed before the meeting".
"RESOLVED FURTHER THAT draft notice of Extra Ordinary General meeting as placed before the Board together with explanatory statement thereto be and is hereby approved and [Name of the person(s) authorized] be and are hereby severally authorized to sign and issue the same to all the shareholders of the Company."
4. VOTE OF THANKS
There being no other business to transact, the meeting concluded with a vote of thanks to the Chair.
Dated:
Place:
CHAIRMAN
-------------------------------------------
DIRECTORS PRESENT
[Name of the directors present]
IN ATTENDANE
[Name of the Company Secretary]
CHAIRMAN OF THE MEETING
[Name of the Chairman], with the consent of the Board, took the Chair and presided over the meeting. He welcomed all the Directors to the meeting of the Board of Directors. Thereafter, he ascertained the quorum, and declared that the meeting was duly convened and properly constituted and agenda of the meeting was taken up.
LEAVE OF ABSENCE
[Name of the director] expressed his unwillingness to attend the Board Meeting, hence leave of absence was granted to him.
1.TO TAKE NOTE OF THE MINUTES OF THE LAST BOARD MEETING
The minutes of the last meeting of Board of Directors duly initialed by the Chairman were placed before the Board and board took note of the same.
2. CHANGE OF NAME
The Chairman informed the Board that to reflect the main business activities of the Memorandum of Association, it is proposed to change the name of the Company from [Existing name of the Company]to [New approved name of the company] which will require the approval of shareholder in general meeting. He further informed that the change of name of the Company as aforesaid does not change the legal status or constitution of the Company, nor does it affect any rights or obligations of the Company. The Board considered the same and passed the following resolution:
“RESOLVED THAT pursuant to the provisions of Section 21 and other applicable provisions, if any, of the Companies act 1956, (including any statutory modification or re-enactment thereof for the time being in force) and subject to the approval of the Registrar of Companies and subject to the approval of Shareholders in general meeting or any other authority as may be necessary, the consent of the Board be and is hereby given to change the name of the Company from[Existing name of the Company] to [New approved name of the company].
“RESOLVED FURTHER THAT (Name of the authorized person(s)), be and are hereby severally \ jointly authorized to file Form 1A for making application for change of name & to do all such acts, deeds, things and matters as may be required or necessary in this matter on behalf of the Company.”
3. NOTICE FOR CALLING OF AN EXTRA-ORDINARY GENERAL MEETING
The Chairman again explained that in connection with the above said resolutions, it is necessary to convene an Extra Ordinary General Meeting of the Company. A draft of the Notice calling an Extra-ordinary General Meeting was also placed before the Board for its perusal The Board considered the same and following resolution was passed :
“RESOLVED THAT the Extra Ordinary General Meeting of the Company be convened on [Day] the[Date] at [Time] at [Place] the registered office of the Company to consider the matter given in the notice as per draft placed before the meeting".
"RESOLVED FURTHER THAT draft notice of Extra Ordinary General meeting as placed before the Board together with explanatory statement thereto be and is hereby approved and [Name of the person(s) authorized] be and are hereby severally authorized to sign and issue the same to all the shareholders of the Company."
4. VOTE OF THANKS
There being no other business to transact, the meeting concluded with a vote of thanks to the Chair.
Dated:
Place:
CHAIRMAN
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