Filing of forms on MCA portal for allotment of shares for a new company

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Shyama Menon (Querist)
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03 May 2025
Please clarify the forms if any to be filed on the MCA Portal for allotment of shares after the commencement of business for a newly incorporated company.

Thank you !

Aashok Kumar Sharma

Aashok Kumar Sharma

(Expert)
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12 August 2025 1. PAS-3 (Return of Allotment of Shares)
When: Must be filed within 30 days of allotment of shares.

Purpose: To inform MCA about the allotment of shares by the company.

Details: Number of shares allotted, nominal value, amount paid, etc.

Applicable for: All types of share allotments — initial or further allotments.

Penalty: If not filed within 30 days, penalty of ₹1,000 per day of default (Section 403 of Companies Act).

2. Other Relevant Filings (If applicable):
INC-20A (Declaration of Commencement of Business):

For companies other than One Person Company (OPC).

Must be filed within 180 days of incorporation to declare commencement of business.

This is mandatory before allotting shares to subscribers or issuing shares.

PAS-2 (Notice of Intention to Allot Shares):

File before allotting shares to the public (if applicable).

Usually relevant for Public Companies.

Summary for a New Private Limited Company:
Action Form Timeline
Declaration of Commencement of Business INC-20A Within 180 days of incorporation
Allotment of Shares PAS-3 Within 30 days from allotment

Important Notes:
Filing PAS-3 is mandatory even if shares are allotted to subscribers at the time of incorporation.

Ensure all relevant board/shareholder resolutions are passed before filing.

Keep the share capital and paid-up capital details accurate in filings.

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