Specimen of Minutes of Annual General Meeting

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Saurabh Jindal

Saurabh Jindal (Querist)
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01 July 2009 Hi Experts!
Please any give me a specimen of Minutes of Annual General Meeting

Ankur Garg

Ankur Garg (Expert)
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08 July 2009 Hello Saurabh,

Please find the sample AGM minutes below:

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MINUTES OF THE ANNUAL GENERAL MEETING OF _____________ LIMITED HELD ON TUESDAY, 7TH AUGUST 2002 AT 01:00 P.M. AT ________________________(ADDRESS)

MEMBERS PRESENT

1. Mr. A Chairperson
2. Mr. B Member
3. Mr. C (Representative of ________ Limited)
4. Mr. D (Representative of ________ Limited)
5. Mr. E (Representative of ________ Limited)

Mr. A, Chairperson took the chair and declared that the required quorum was present to convene the meeting. The Chairperson read the speech highlighting the operation & prospects of the company.

After the Chairperson speech, Mr. Z, Company Secretary read the Auditor’s Report. The Accounts & Director’s Report having already been circulated was taken as read.

The following resolutions were passed:-

1. TO RECEIVE, CONSIDER AND ADOPT THE BALANCE SHEET AS AT MARCH 31, 2002 AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED ON THAT DATE AND THE REPORT OF DIRECTORS AND AUDITORS THEREON.

Mr. C proposed and Mr. D seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Audited Annual Accounts as on 31st March, 2002 together with Auditor’s Report thereon having been already circulated to the shareholders and produced at the meeting be and the same are hereby approved and adopted.”

On being put to vote by show of hands, the resolution was carried unanimously.

2. RE-APPOINTMENT OF AUDITORS

Mr. E proposed and Mr. D seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT the retiring Auditors M/s. _____________ & Associates, Chartered Accountants, __________________(Auditor’s address) be and are hereby reappointed as Auditors of the company to hold office till the conclusion of next Annual General Meeting at a remuneration as the Board of Directors may determine.”

On being put to vote by show of hands, the resolution was carried unanimously.

3. APPOINTMENT OF DIRECTOR

Mr. E proposed and Mr. D seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Mr. Ram, who was appointed as an Additional Director with effect from April 17, 2002 on the Board of the Company in terms of Section 260 of the Companies Act, 1956 and Article 67 of Article of Association of the Company and who holds office up to the date of this Annual General Meeting, and in respect of whom a notice has been received from a Member in writing, under Section 257 of the Companies Act, 1956, proposing his candidature for the office of a Director, be and is hereby appointed as a director of the company.”

On being put to vote by show of hands, the resolution was carried unanimously.

4. VOTE OF THANKS

There being no other business, the meeting was terminated with a vote of thanks to the chair proposed by Mr. Vinay Srivastava and seconded by Mr. S Kumar.

Chairperson

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Saurabh Jindal

Saurabh Jindal (Querist)
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08 July 2009 Thanks.I really wanted a one.

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