Rectification of Mistake in AOC4
This query is : Resolved
07 February 2025
Sir/Mam,
Our company is incorporated in June 2023.
We have filed AOC4 and MGT 7A in the month of Oct 24 by mentioning the Due Date of AGM wrongly as 30-09-2024 instead of 31-12-2024
MGT 7A which was filed is immediately processed, whereas AOC 4 got rejected and sent for re submission, we have filed the AOC 4 again along with clarification letter mentioning the same
And could not change the Due date of AGM in AOC 4 due to following error " Details of AGM and due date should be same as specified in MGT 7A filed " and ROC is rejecting AOC 4 again
Please suggest and explain process to solve above problem
Our company is incorporated in June 2023.
We have filed AOC4 and MGT 7A in the month of Oct 24 by mentioning the Due Date of AGM wrongly as 30-09-2024 instead of 31-12-2024
MGT 7A which was filed is immediately processed, whereas AOC 4 got rejected and sent for re submission, we have filed the AOC 4 again along with clarification letter mentioning the same
And could not change the Due date of AGM in AOC 4 due to following error " Details of AGM and due date should be same as specified in MGT 7A filed " and ROC is rejecting AOC 4 again
Please suggest and explain process to solve above problem
12 August 2025
Here's how you can resolve the mismatch issue between AOC-4 and MGT-7A regarding the AGM due date:
Problem Summary:
MGT-7A filed with AGM due date = 30-09-2024
AOC-4 filed with correct AGM due date 31-12-2024
ROC rejects AOC-4 because AGM due date must match MGT-7A.
Why is this happening?
The MCA portal cross-checks the AGM due date fields in AOC-4 and MGT-7A. They must be exactly the same for successful filing. Since MGT-7A is already processed with the wrong date, AOC-4 is rejected.
Step-by-step solution:
File a Form MGT-7A Correction (if allowed):
Currently, MGT-7A does not have a correction window once processed.
So, you cannot simply correct MGT-7A online.
File a Request for Waiver or Clarification to ROC:
Write a formal letter to ROC explaining the mistake in MGT-7A (wrong due date entered).
Request for acceptance of AOC-4 with correct AGM due date.
Attach the corrected AOC-4 and proof supporting the correct AGM due date (board resolution or minutes).
Contact ROC via Email or Visit:
Submit the letter physically or via email to the ROC office.
Sometimes ROC allows manual intervention and updates the record after your request.
Re-file MGT-7A with Correct Date (if allowed):
If ROC permits, you may have to withdraw or get the MGT-7A struck off and then file it again with the correct date.
This is generally complicated and rare, so approach ROC for guidance.
Wait for ROC approval before re-filing AOC-4:
Once ROC updates or clarifies the records, you can re-submit AOC-4 with the corrected AGM due date matching MGT-7A.
Additional Tips:
Keep proof of board resolution fixing AGM date as 31-12-2024 handy.
Explain clearly that due date in MGT-7A was a clerical mistake.
Maintain communication with ROC officers for faster resolution.
Problem Summary:
MGT-7A filed with AGM due date = 30-09-2024
AOC-4 filed with correct AGM due date 31-12-2024
ROC rejects AOC-4 because AGM due date must match MGT-7A.
Why is this happening?
The MCA portal cross-checks the AGM due date fields in AOC-4 and MGT-7A. They must be exactly the same for successful filing. Since MGT-7A is already processed with the wrong date, AOC-4 is rejected.
Step-by-step solution:
File a Form MGT-7A Correction (if allowed):
Currently, MGT-7A does not have a correction window once processed.
So, you cannot simply correct MGT-7A online.
File a Request for Waiver or Clarification to ROC:
Write a formal letter to ROC explaining the mistake in MGT-7A (wrong due date entered).
Request for acceptance of AOC-4 with correct AGM due date.
Attach the corrected AOC-4 and proof supporting the correct AGM due date (board resolution or minutes).
Contact ROC via Email or Visit:
Submit the letter physically or via email to the ROC office.
Sometimes ROC allows manual intervention and updates the record after your request.
Re-file MGT-7A with Correct Date (if allowed):
If ROC permits, you may have to withdraw or get the MGT-7A struck off and then file it again with the correct date.
This is generally complicated and rare, so approach ROC for guidance.
Wait for ROC approval before re-filing AOC-4:
Once ROC updates or clarifies the records, you can re-submit AOC-4 with the corrected AGM due date matching MGT-7A.
Additional Tips:
Keep proof of board resolution fixing AGM date as 31-12-2024 handy.
Explain clearly that due date in MGT-7A was a clerical mistake.
Maintain communication with ROC officers for faster resolution.
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