Rectification of Mistake in AOC4

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ARCHANA (Querist)
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07 February 2025 Sir/Mam,
Our company is incorporated in June 2023.
We have filed AOC4 and MGT 7A in the month of Oct 24 by mentioning the Due Date of AGM wrongly as 30-09-2024 instead of 31-12-2024
MGT 7A which was filed is immediately processed, whereas AOC 4 got rejected and sent for re submission, we have filed the AOC 4 again along with clarification letter mentioning the same
And could not change the Due date of AGM in AOC 4 due to following error " Details of AGM and due date should be same as specified in MGT 7A filed " and ROC is rejecting AOC 4 again
Please suggest and explain process to solve above problem

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)
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12 August 2025 Here's how you can resolve the mismatch issue between AOC-4 and MGT-7A regarding the AGM due date:

Problem Summary:
MGT-7A filed with AGM due date = 30-09-2024

AOC-4 filed with correct AGM due date 31-12-2024

ROC rejects AOC-4 because AGM due date must match MGT-7A.

Why is this happening?
The MCA portal cross-checks the AGM due date fields in AOC-4 and MGT-7A. They must be exactly the same for successful filing. Since MGT-7A is already processed with the wrong date, AOC-4 is rejected.

Step-by-step solution:
File a Form MGT-7A Correction (if allowed):

Currently, MGT-7A does not have a correction window once processed.

So, you cannot simply correct MGT-7A online.

File a Request for Waiver or Clarification to ROC:

Write a formal letter to ROC explaining the mistake in MGT-7A (wrong due date entered).

Request for acceptance of AOC-4 with correct AGM due date.

Attach the corrected AOC-4 and proof supporting the correct AGM due date (board resolution or minutes).

Contact ROC via Email or Visit:

Submit the letter physically or via email to the ROC office.

Sometimes ROC allows manual intervention and updates the record after your request.

Re-file MGT-7A with Correct Date (if allowed):

If ROC permits, you may have to withdraw or get the MGT-7A struck off and then file it again with the correct date.

This is generally complicated and rare, so approach ROC for guidance.

Wait for ROC approval before re-filing AOC-4:

Once ROC updates or clarifies the records, you can re-submit AOC-4 with the corrected AGM due date matching MGT-7A.

Additional Tips:
Keep proof of board resolution fixing AGM date as 31-12-2024 handy.

Explain clearly that due date in MGT-7A was a clerical mistake.

Maintain communication with ROC officers for faster resolution.

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