procedure for conducting meeting on poll.

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sumit

sumit (Querist)

06 December 2016 please share the procedure for conducting meeting on poll.

sandip rai

sandip rai (Expert)

06 December 2016 Procedure for poll at General Meeting
Documents
A. Polling Paper (MGT-12)
B. Register of Members, Attendance register (including attendance slip) and proxy forms received (MGT-11)
C. Board Resolution under section113 (representative of Body corporate)
D. E-voting scrutinizer’s report and ballot papers received in pursuance of clause 35B (2) of listed agreement
Procedure:-
A. The scrutinizer shall distribute the polling paper to the member and proxies and lock an empty box in their presence.
B. After voting, he will open the box in the presence of at least 2 witnesses.
C. He shall count the votes and checks the following things while doing so:
a. The person voting is member in the register of member during book closure.
b. The person is present at the meeting, from attendance register.
c. Validity of signature of person signing, form the specimen signatures.
d. In case, person voting is a proxy then proxy register and form.
e. In case member a body corporate, authorization through Board resolution.
f. In case where e-voting option is also provided technical support should be provided to the scrutinizer for orderly conduct of poll. It should be ensured that member who have voted electronically or who have casted their vote through ballot paper be exercising their right under 35 B(2)of listing agreement , are not exercising their vote again at the general meeting , this can be conformed from e voting
g. Incomplete polling paper to be taken as invalid.

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