Postal ballot check list..

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This query is : Resolved

Rajat Poddar (Querist)
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25 July 2013 Hii Friends & Experts ...
i have prepared a check list regarding postal Ballot ... but i m not sure weather its correct or not.. it has been prepared as per revised circular.. please provide your valuable suggestions..regarding it..

1 DRAFTING OF NOTICE U/S 192A, DRAFT RESOLUTION, EXPLANATORY STATEMENT
2 OBTAIN CONSENT OF SCRUTINIZER
"BOARD APPROVAL TO DO THE FOLLOWING AND TO ANNOUNCE TO THE STOCK EXCHANGE •APPROVE THE DOCUMENTS DRAFTED AS IN (1) ABOVE
• APPOINTMENT OF SCRUTINIZER AND APPROVAL OF HIS FEES
• PASS A RESOLUTION NOMINATING THE EXECUTIVE VICE CHAIRMAN,/ EXECUTIVE DIRECTOR AND THE COMPANY SECRETARY TO BE RESPONSIBLE TO COMPLETE THE POSTAL BALLOT PROCESS
• APPROVE THE CALENDER OF EVENTS
"
3 PRINT NOTICE, POSTAL BALLOT FORMS AND ARRANGE FOR SELF ADDRESSED ENVELOPES (BEARING THE NAME AND ADDRESS OF SCRUTINIZER), ADDRESS SLIPS ETC.
4 A COPY OF THE BOARD RESOLUTION ALONG WITH THE CALENDER OF EVENTS TO BE FORWARDED TO REGISTRAR OF COMPANIES WITHIN ONE WEEK OF BOARD APPROVAL
5 COMPLETE DISPATCH OF NOTICE (NAMES OF THE SHAREHOLDERS TO BE ASCERTAINED ON A DATE AS CLOSE AS POSSIBLE TO THE DISPATCH DATE)
6 RELEASE AN ADVERTISEMENT IN THE NEWSPAPER GIVING THE DATE OF COMPLETION OF DISPATCH OF THE NOTICE AND THE LAST DATE FOR RECEIPT OF THE POSTAL BALLOT FORMS FROM THE SHAREHOLDERS
7 . LAST DATE OF RECEIPT OF POSTAL BALLOT FORMS
8 TO KEEP IN CUSTODY ALL POSTAL BALLOT FORMS IN CLOSED ENVELOPES AND PUT THE RECEIPT STAMPS ON ENVELOPES AND WHEN THESE ARE RECEIVED TILL THE DATE OF RECEIVING THE POSTAL BALLOT FORMS
9 PREPARATION OF SCRUTINIZER’S REPORT AND SUBMISSION OF THE SAME TO THE EXECUTIVE VICE CHAIRMAN OR IN HIS ABSENCE