Office address

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Querist : Anonymous

Querist : Anonymous (Querist)

02 December 2012 Form 18 asking about nearest police station even mentioning address clearly. May be for Checking Directors Profile or any ?
what can i do if my company address is residence address wher my family living area?

CA Siddhartha Bhardwaj

CA Siddhartha Bhardwaj (Expert)
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03 December 2012 Give the address of the police station which is nearest to your home. There is no restriction on running a company from home.

Querist : Anonymous

Querist : Anonymous (Querist)

03 December 2012 But That Address is not for Commence Business. I want to take some time gap to commence business. Later can i change my address and commence business ? who will come for inquiry for the company ?

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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09 August 2024 When dealing with Form 18 and company registration in India, here are some points to consider regarding your office address, the involvement of the nearest police station, and the process for changing the address later:

### **1. Address in Form 18 and Nearest Police Station**

**Form 18** is used for providing information related to the company’s office address and, in some cases, the nearest police station. This requirement helps ensure the authenticity of the company's location and can be used for verification purposes. The police station information is typically requested to confirm that the registered office is a legitimate address and is not associated with illegal activities.

### **2. Residence Address as Company Address**

**Using a Residence Address:**
- **Legal Compliance**: It's common for small businesses or startups to use their residence address as the registered office address. This is acceptable as long as you comply with local regulations and ensure the address is properly maintained in your records.
- **Business Commencement**: You can start with a residence address for company registration, but you should be aware of the following:
- **Verification**: The address you provide will be subject to verification by authorities. If the address is indeed a residential one and not used for business, ensure it is accurately documented.
- **Inquiries**: Authorities may visit the registered address to confirm its authenticity. If the address is residential and used solely for registration purposes, ensure you have documentation to explain this.

### **3. Changing the Address Later**

**Process for Changing Address:**
- **Future Change**: You can change the registered office address of your company at a later date. To do this, you will need to follow a specific procedure which includes:
- **Board Resolution**: Pass a board resolution to approve the change of address.
- **Filing with Registrar of Companies (RoC)**: File Form INC-22 with the Registrar of Companies to notify them of the new address. This form needs to be submitted along with the necessary documents such as a new address proof.
- **Update Records**: Update all relevant documents and records, including company letterheads, websites, and communication materials.

### **4. Business Commencement and Address Use**

**Commencing Business:**
- **Initial Use**: If you’re using a residence address temporarily and do not commence business immediately, ensure that you document your intention and any correspondence related to this.
- **Business Operations**: When you commence business operations, and if you change the address to a commercial space, follow the proper legal procedure for updating the address to reflect the new business premises.

### **5. Inquiry and Verification**

**Who Will Come for Inquiry:**
- **Local Authorities**: Typically, local municipal or government officials may visit to verify the registered address. If there are discrepancies or issues, they will inform you.
- **Company Compliance**: Ensure that your address is correctly listed and that you have appropriate documentation to support the validity of the address.

### **Summary**

1. **For Form 18**: Provide accurate details of the nearest police station as requested.
2. **Using a Residence Address**: It's acceptable to use a residence address initially, but ensure it complies with legal requirements.
3. **Changing Address Later**: You can change the address later by following the prescribed procedure with the RoC.
4. **Inquiries**: Be prepared for potential visits or inquiries from local authorities to verify the address.

**Recommendation**: If you anticipate needing to change your address soon after registration, consult with a company secretary or legal advisor to ensure that you handle the process correctly and comply with all regulatory requirements.

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