Minutes preparation - pls reply

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Querist : Anonymous

Querist : Anonymous (Querist)

07 November 2013 while preparing minutes for general meeting Members and directors present is compulsorily required to be shown ?

As Sec 193 provides by itself in case of Board meeting the directors present have to be shown in Minutes but no such requirement is there in sec 193 to show present members and directors in case of GM, still they are shown in minutes... so this is a practice or what ??

pls reply..

CS Premjith

CS Premjith (Expert)

07 November 2013 Yes. As far as small companies are concerned, it is a general practice to show the details of members present and even the list of present directors also.

SS 5 states that the NUMBER of members present in person including representatives needs to be shown in minutes. The number of proxies and the number of shares represented by them also needs to be included.

SS 5 also recommends to include the details of the presence of Chairman of the Audit Committee at the AGM.

SS 5 is not mandatory. It s recommended to follow it to ensure better corporate governance.

Querist : Anonymous

Querist : Anonymous (Querist)

07 November 2013 thnks very much sir..

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