Excess leave due to system problem in SSP Portal
This query is : Resolved
08 January 2022
I had submitted Form 108 for my excess leave of 4 days but during the form, the filling system does not allow me to fill 0 days leave due to which I got 1-day excess. Tell me what to do this trap me in the loop of form 107.
07 July 2024
If you have inadvertently submitted Form 108 with an excess leave of 1 day instead of 0 days due to the system constraints, here’s what you can consider doing to rectify the situation:
1. **Contact the Concerned Authority:**
- Reach out to the authority or department where you submitted Form 108. Explain the situation clearly that there was an error in the submission due to system constraints not allowing you to fill 0 days of leave.
2. **Request for Correction:**
- Request them to correct the mistake and adjust the excess leave of 1 day that was erroneously reported.
3. **Submission of Form 107:**
- If the system requires you to submit Form 107 due to the excess leave reported, proceed with submitting Form 107 as required. Form 107 is used to report and rectify any excess or shortfall in leave previously reported.
4. **Provide Clarification:**
- Along with Form 107, provide a clear explanation of the situation, stating that the excess leave reported was due to system constraints and not an actual excess leave taken.
5. **Follow-up:**
- Follow up with the concerned authority to ensure that the correction is processed correctly and reflected in your records.
**Documentation:**
- Keep copies of all communications, forms submitted, and any responses received for your records.
By taking these steps, you should be able to rectify the error in the submission of Form 108 and ensure compliance with the leave reporting requirements without being trapped in a loop of Form 107. If you encounter any further challenges, seeking assistance from the relevant department or a professional familiar with such processes could also be beneficial.
1. **Contact the Concerned Authority:**
- Reach out to the authority or department where you submitted Form 108. Explain the situation clearly that there was an error in the submission due to system constraints not allowing you to fill 0 days of leave.
2. **Request for Correction:**
- Request them to correct the mistake and adjust the excess leave of 1 day that was erroneously reported.
3. **Submission of Form 107:**
- If the system requires you to submit Form 107 due to the excess leave reported, proceed with submitting Form 107 as required. Form 107 is used to report and rectify any excess or shortfall in leave previously reported.
4. **Provide Clarification:**
- Along with Form 107, provide a clear explanation of the situation, stating that the excess leave reported was due to system constraints and not an actual excess leave taken.
5. **Follow-up:**
- Follow up with the concerned authority to ensure that the correction is processed correctly and reflected in your records.
**Documentation:**
- Keep copies of all communications, forms submitted, and any responses received for your records.
By taking these steps, you should be able to rectify the error in the submission of Form 108 and ensure compliance with the leave reporting requirements without being trapped in a loop of Form 107. If you encounter any further challenges, seeking assistance from the relevant department or a professional familiar with such processes could also be beneficial.
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